Executive Assistant to Chair

Position Details

New Jersey's academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University-New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers. Our clinical and academic facilities are located throughout the state-at Rutgers University-New Brunswick, including Piscataway;

and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark's University Hospital in Newark, and other affiliates.

Rutgers, The State University of New Jersey, is seeking an Executive Assistant to Chair in the Department of Otolaryngology-Head and Neck Surgery within the New Jersey Medical School (NJMS). This position provides advanced, diversified and confidential administrative and management support within a department or executive office of the University. Exercises considerable discretion and independent judgement. Coordinates projects, correspondence, reports, and fiscal procedures for the department.

• Provides support to the Chair and the Chair's Office.
• Plans and schedules the work needs of the department to make maximum effective utilization of time, resources, equipment and material within budgetary requirements.
• Conducts research and studies on assigned administrative matters and prepares reports with background material, providing input and support for policy decisions and formulation.
• Coordinates projects and prepares correspondence, reports, and handles fiscal procedures for the Chair.
• Updates and maintains administrative policies and procedures applicable to the department to maintain a stable, efficient and cooperative working environment. Analyzes complex information requests. Investigates and develops solutions to administrative problems, identifies and eliminates unnecessary practices.
• Identifies departmental needs and maintain confidential files and correspondence.

FLSA:
Exempt

Grade: 26S

• Minimum Salary:
• Mid Range Salary:
• Maximum Salary:

Offer Information:
The final salary offer may be determined by several factors, including, but not limited to, the candidate's qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university's broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits (when applicable)
• Life insurance coverage
• Employee discount programs

Position Status:
Full Time

Standard

Hours:

37.50

This position requires a fully on-site work arrangement.