Grant Administrator: Newberg Literacy Partnership Initiative

George Fox University is seeking a Grant Administrator to provide administrative and operational support for the Newberg Literacy Partnership Initiative, a partnership between George Fox University, Newberg School District, and Stand for Children. The initiative includes high-dosage literacy tutoring, a Literacy Innovation Team, professional development for educators, and a Summer Literacy Institute. About the Job:

Working under the direction of the Grant Principal Investigator, the Grant Administrator coordinates project logistics, maintains financial and program records, tracks deadlines and deliverables, and gathers the documentation needed for grant reporting. This position supports the efficient administration of the project but is not responsible for its overall programmatic direction or evaluation.

Job responsibilities include, but are not limited to:

• Maintain a calendar of project activities, deadlines, meetings, payments, and reporting requirements.
• Track grant expenditures and commitments in relation to the approved budget.
• Coordinate with university offices regarding purchasing, reimbursements, contracts, payroll, stipends, and student employment.
• Assist with administrative processes related to hiring, onboarding, and paying grant-funded personnel.
• Maintain organized records of expenditures, personnel documentation, participation, project activities, and grant deliverables.
• Support purchasing and distribution of instructional materials, supplies, and other grant-funded resources.
• Schedule project meetings and assist with agendas, notes, action items, and follow-up communication.
• Coordinate logistics for tutor training, professional development, family events, and the Summer Literacy Institute.
• Collect participation data, program documentation, and other information from project leads.
• Provide the Principal Investigator with regular updates regarding expenditures, deadlines, and administrative needs.
• Compile financial, participation, and implementation information for interim and final grant reports.
• Assist with final reconciliation, record organization, and grant closeout.
• Communicating effectively and courteously with others, including employees, students, and the public, in a spirit of teamwork, respect and customer service.
• By actions, words, and lifestyle, be a Christian role model to students, whether through casual contact or in a formal supervisory role.
• Demonstrated experience working cross-culturally with respect, appreciation and humility.
• Other duties as assigned.

Scope of Responsibility:

The Grant Administrator is responsible for coordinating and documenting the administrative functions of the grant. The Principal Investigator retains responsibility for project leadership, partner relationships, programmatic decisions, evaluation, approval of significant expenditures or changes, and communication with the funder.

We're looking for candidates who have:

• Experience with program coordination, project administration, or similar organizational work.
• Strong organizational, communication, and recordkeeping skills.
• Ability to manage multiple deadlines, activities, and participants.
• Experience working with budgets, purchasing, reimbursements, payroll, or related administrative processes.
• Ability to collaborate with faculty, staff, university offices, school personnel, and community partners.
• Legal authorization to work in the United States. This position does not offer visa sponsorship; therefore, only applicants who do not require sponsorship for employment visas, now or at any point in the future, should apply.
• A commitment to the University's Theology of Racial and Ethnic Diversity.
• A desire to work with a diverse community of students and employees who represent various cultures, backgrounds, abilities, ethnicities, political views, and expressions of Christian faith.
• A personal commitment to Jesus Christ and express their Christian testimony in a church. In addition, employees agree to live in agreement with the Community Lifestyle Statement and affirm the theological commitments expressed in the Statement of Faith.

Preference Will be Given to Those Who Have the Following Attributes:

• Familiarity with George Fox University administrative processes.

Job information:

• Hours Per Week: 3 hours (approximately)
• Duration:
  This is a limited-term, grant funded position and is set to conclude within 10 months
• Primary
  
  Work Location:
  
  Newberg Campus
• Working Conditions:
  
  Physical requirements are those of a normal office environment.
• Supervisor:
  Grant…