Bid Coordinator

Park View House, 65 London Road, Newbury, RG14 1JN

We have a new opportunity for a Bid Coordinator who will play a crucial role in supporting our sales team by managing the bid process from initiation through to submission. This includes coordinating all parts of the bid process to ensure that high-quality, competitive proposals are delivered on time.

The role will also include coordination of compliance activities that support Bid submissions and for the right candidate, there will be an opportunity for long-term career development for example into Bid Writing, Bid Management or Compliance.

As the ideal candidate, you must have exceptional organisation skills and high attention to detail. The role also requires excellent communication skills (written and spoken) and the ability to manage multiple projects in a fast-paced environment.

The role involves both Bid Coordination and Compliance activities and key responsibilities include but are not limited to the following:

Bid Coordination:

• Responding to initial customer information requests, and completing pre-qualification questionnaires
• Coordinating the bid process, ensuring compliance with customer requests and internal protocols.
• Working with sales, marketing, technical teams, and other departments to gather the information needed to prepare the bid.
• Coordinating bid strategy meetings, ensuring that all team members understand bid requirements.
• Developing and maintaining a knowledge base of standard responses and templates for bids and proposals.
• Managing the bid submission process, ensuring that bids are submitted on time and in the correct format as required by each client.
• Following up on submitted bids and coordinating post-bid reviews to determine reasons for winning or losing projects.
• Assisting in the continuous improvement of the bidding process.
• Tracking and reporting on the status of all bids and proposals.
• Post-Submission Follow-up:
  Managing post-bid activities, including debriefings, feedback, and the tracking of lessons learned and implementation of improvements for future bids.

Compliance:

• The role will work under the guidance of the ISO Leader to support compliance activities including:
• Supporting process Improvement implementation and monitoring of effectiveness
• Ensuring compliance with mandatory training programs
• Documenting and following up on information security incidents
• Documenting and following up on quality issues
• Conducting analysis of issues and reporting to management teams
• Supporting management of the Business Management System and all associated documentation
• Supporting awareness of ISO requirements across the business
• Bachelor’s degree in English, Marketing, Communication, Business, or a related field
• Proven experience in a bid coordination role or similar project coordination function
• Strong project management skills and the ability to meet deadlines.
• Excellent communication and interpersonal skills.
• Exceptional attention to detail and the ability to manage complex, multi-faceted projects.
• Ability to work effectively both independently and as part of a team.
• Excellent problem-solving skills, and a creative thinker

Certification in project management is beneficial but not essential.

What We Offer:

• Excellent Opportunities for professional development and career advancement.
• The opportunity to truly make the role your own.
• Dynamic and supportive work environment.