Accounts Payable Lead

Ascensus Specialties is a world class chemical manufacturing company looking to expand our Finance Team in Newburyport, MA. We have 50+ years of history with many of our Team Members finding that we offer more than just a job today, but a long-term career.

The AP Purchasing Lead position is a vital role within Ascensus to enable the Company to process critical financial data through their ERP system in a timely and accurate manner. This process has a direct impact upon the overall accuracy and dependability of Ascensus financial statements used by Management to make day to day business decisions. Primary responsibilities include daily processing of vendor invoices and purchase requisitions.

This position will also assist the Controller and Senior Accountant with various daily accounting functions & monthly closing procedures. In addition, this position will have ownership on the site’s payroll processing activities in a timely and very accurate manner. This process is critical to the site in that Ascensus requires that all employees are properly compensated in base pay, any earned bonus, and all necessary payroll related deductions.

The individual will work closely with the Ascensus Human Resource Team to ensure each employee is properly paid in accordance with all Ascensus policies, federal & state regulations, and other Company benefit programs.

• Ensure the day-to-day processing of all vendor invoicing is completed in an accurate, effective, and timely manner. Specific tasks include but are not limited to:
• Open, review, and process vendor invoices into the Site’s ERP system in accordance with Ascensus’ policies and procedures.
• Assist the Financial Controller and Senior Accountant with the selection and preparation of vendor payments, including coordinating check runs.
• Work with Departmental Managers or other Ascensus Team Members to ensure items / services invoiced by vendors have been properly ordered by the Company, including, when warranted, covered by a purchase order. Process will also include enhancing process improvements, and ensuring the site’s Financial Controller is properly aware of significant items / issues and.
• Monitor open receipts/purchase orders; actively reach out to vendors to resolve issues; handle incoming vendor inquiries regarding invoice payment issues or other vendor issues while ensuring the site’s Financial Controllers properly aware of significant items / issues.
• Support the Bellevue site in processing vendor invoices in SAP system.
• Ensure that the Site’s payroll process in done in a timely and effective manner. Specific tasks to include:
• Process the salary and hourly biweekly payrolls
• Diligent review of items entered into the payroll software to mitigate errors before final processing
• Assisting with the calculation and processing of any bonus related payrolls o Reconcile and enter payroll into ERP system
• Review/fund 401k plan according to payroll
• Assist Human Resources with Employee related tasks; includes but not limited to:
• Review and process EE benefit (i.e., medical, dental, vison, voluntary benefits).
• Prepare/review documentation to assist with audits to ensure all compliance regulations are properly adhered in accordance with Ascensus guidelines.

This position is eligible for a bonus based on individual and company performance.

• Worker’s Comp
• 401k
• FSA/HSA

• Medical, Dental, Vision - effective day one of employment.
• 401(k) with company match with immediate vesting - effective first of the month, following date of hire.
• First 3% is matched dollar-for-dollar.
• Second 3% is matched at 70 cents on the dollar.
• 3 Weeks' Vacation
• 12 Paid Holidays
• Basic Life, AD&D, STD, and LTD provided at no cost to…