Secretary - Meddygfa Emlyn

Secretary post at Meddygfa Emlyn, a rural GP practice, covering maternity leave for 12 months. The work centres on medical secretarial, administrative and systems support, including urgent correspondence, referral data, patient records, filing and reception cover. The 30-hour role includes training, and Welsh speaking is desirable. Willingness to train and a pleasant, outgoing manner decide fit, with no prior experience required.

• Prioritise secretarial work and urgent correspondence to and from GPs and the primary care team
• Provide medical secretarial, audio, copy typing and word processing for GPs, including letters, reports, referrals and minutes
• Maintain paper and electronic filing systems and file patient records and correspondence
• Deal with daily queries from doctors and patients, and handle incoming and outgoing calls
• Liaise with hospitals and clinics to arrange urgent appointments and admissions, and make bookings
• Operate the GP Links system daily and submit quarterly returns
• Collate and distribute practice referral data within set timescales
• Manage non-NHS work such as insurance forms and solicitor requests, keeping an audit trail and monitoring reimbursements
• Maintain the clinical computer system and keep medical histories, disease registers and HP target information up to date
• Retrieve medical records, receive and dispatch post, maintain the pending system, and read, scan, code and disseminate letters
• Cover the secretarial team during sickness and annual leave, and assist reception as required
• Arrange meetings and room bookings, attend meetings and take minutes, and assist the practice manager with clerical tasks

• Pleasant and outgoing manner

• Willingness to undertake further training

• Welsh speaking
• Computer skills
• Experience of working in primary care

• Training will be provided