Transport Coordinator

Reporting to:
Transport Manager Reference: R9711

Summary The Transport Coordinator reports directly to the Transport Manager with a dotted to the Assistant Transport Manager (ATM) . The Transport Coordinator is responsible for overseeing and coordinating transportation activities within the organization. This role involves managing the logistics of transporting animal feed, optimizing routes, and ensuring compliance with regulations. The ideal candidate will have strong organizational skills, excellent knowledge of excel is essential as is SAP knowledge, attention to detail, and the ability to communicate effectively with various stakeholders.

Key Responsibilities Ensuring compliance and FF procedure followed at all times:

Collect and manage all drivers weekly pre-trip check sheets and cleaning records –If correct file them in designated folderif not correct then approach said driver for rectification, repeat offenders must be reported to ATM Compile and complete checks of vehicles serviced using relevant checklist

If documentation is missing then you will be required to liaise with relevant service provider to get all paperwork within a 24 hour period

Ensure all defects raised are dealt with in a timely manner, escalate to ATM if vehicle needs to be kept off the road for safety reasons.

Defects should be recorded on the defect log, with completed signed copy kept in designated folder

Arrange repair work with local garage & communicate with ATMWeekly gate-checks of vehicles

Checking and filing POD’s each Saturday and end of the month to be archived

Create and manage driver declarations – no changes to employment or physical and mental health

Escalate all queries to ATM for investigation

Populate the driver and vehicle rota – ensure holidays and vehicle repair is accounted forTo complete Flexipod (or system that is in place) compliance, guide and coach daily issues direct with the individual, escalate any repeat offenders to ATMDaily reporting of vehicle utilisation in TUSPopulate Tachomaster days & overall software housekeeping

Populate the daily tier accountability boards for both logistics and production and attend the meeting

Feedback positive news and concerns

Print overtime sheets monthly for the drivers to complete

To check, print and clip together the plan for next day, highlighting any reloads and safety instructions needed for the driver

To accurately raise a purchase order

Track purchase orders and liaise with third party companies to ensure paperwork received in a timely manner

First line of communication for drivers – independent daily problem solving, directions, complaints

Ensure appropriate escalation for major concerns

Ensure transport planning software is updated following and ‘on the day’ changes to the logistics schedule

Scribing driver interviews – ensuring discretion and confidentiality at all times

Work within the Company Environmental/Energy Management system to ensure both internal and external standards are met (ISO 14001/50001)
To complete integrum with Hazards and behavioural observations.

Skills and Experience Required Positive and engaging personality

Organised and methodical

Analytical mind-set Confident in engaging with drivers

Can do attitude

Rises to a challenge

Attention to detail

Good communication skills

Able to stay calm under pressure

Team PlayerKPI Focused & driven

Flexibility in hours will be required as circumstances dictate, including weekend working

Confident in understanding and writing English Vehicle Scheduling Knowledge Understanding of drivers hours

Vehicle telemetry

Comprehensive IT experience – Excell, SAP, Outlook, Flexipod, Ortec, Tachomaster, TUSProblem solving, stakeholder management and escalating concerns

Good UK Geographical Knowledge Good People & Communication skills

Applications

We value diversity in our workplace and welcome enquiries from everyone.

Candidates wishing to apply who would require sponsorship can determine the likelihood of obtaining a Certificate of Sponsorship for the role by assessing their circumstances against the relevant criteria on the  website.

Please make us aware if your need any reasonable adjustments to participate in this process.

We encourage you to submit your application as early as possible and not wait until the published closing date as this can vary.

Work Location:

In person
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