Accounts Payable Administrator

Job Description

We are seeking a detail-oriented Accounts Payable Administrator to join our finance team, based in our shared service centre in Newcastle upon Tyne. This role will support the processing of supplier invoices and payments, ensuring accuracy, efficiency, and timely handling of all accounts payable tasks for our International vendors and business units. Initial primary focus will be on UK‑EU businesses.

• Process and code supplier invoices accurately and in a timely manner
• Match invoices to Purchase Orders or obtain online business approval for non‑PO invoices in line with the business approval matrix.
• Reconcile supplier statements and resolve discrepancies
• Maintain vendor accounts and ensure up‑to‑date contact and banking details are on file
• Compliance to New Vendor Onboarding Process/Vendor updates and completing KYC checks
• Prepare and process multi‑currency payment runs twice a month
• Ensure all AP Payments are posted daily to assist Finance in completing weekly and monthly bank reconciliations
• Respond to vendor and internal inquiries via internal ticketing system, phone or email
• Assist with month‑end closing tasks and reports related to accounts payable reconciliation and close, prepare accrual information to hand over to Finance, ensure AP Payments are posted by WD2 and reconcile AP Control Account
• Liaise with procurement and other departments to resolve invoice or payment issues
• Maintain accurate filing and documentation in compliance with internal controls and audit requirements
• Assist with year‑end audit by providing samples for audit

• Strong knowledge of accounting principles and AP best practices
• Familiarity with ERP systems (SAP, Oracle, Net Suite, Tipalti or similar)
• Ability to work independently and collaboratively in a fast‑paced environment
• At least 2 years of experience working within an International Multi‑Site Accounts Payable function
• Good interpersonal skills and ability to quickly form professional relationships with colleagues and vendors at all levels of seniority
• High volume processing and fast‑paced background required
• Accurate and exceptional attention to detail
• Ability to prioritise and coordinate tasks efficiently ensuring all deadlines are met
• Good IT skills (Word, Excel, MS Outlook). Net Suite and Tipalti experience preferred

• Paid parental leave benefit programs
• Give Back Days /Commitment to social impact – 3 extra days off to volunteer and give back to your local community
• Ongoing dedication to Diversity & Inclusion initiatives such as D&I Council, Global Mentorship Program
• Access to free mental health support
• Flexible working arrangements

We believe in transparent hiring. We use an applicant tracking system that includes artificial intelligence enabled features to assist with the screening and assessment of job applications, such as candidate scoring or ranking. These tools support our recruitment process, but all hiring decisions are made by our recruitment team following human review. We do not rely on artificial intelligence to make final hiring decisions.

Xplor is dedicated to attracting, retaining and developing our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community.

To be considered for employment, you must be legally authorised to work in the location (country) you are applying for. Xplor does not sponsor visas, either at the time of hire or at any later time.