Station Administrator- Centralised

Overview

Station Administrator - Centralised Support

Location: Necastle Airport – 25 hours per week

Contract: Permanent, Part-Time

Reporting to: Regional Administration Manager

• Pass Applications:
  Own the temporary and full pass applications for all new starters in Glasgow and Newcastle
• Pass Rejections:
  Liaise with the relevant Vetting Team member to review and clear any pass rejections.
• Security Interview:
  Assist with completing and uploading the relevant security interview information into  where required.
• Data Management:
  Ensure that all employee data on the relevant station dashboard relating to temporary passes and full passes, is up-to-date, and properly maintained.
• Recruitment Day Support:
  Support with recruitment hiring days with tasks such as printing documentation and assisting with right to work checks.
• Personnel File Creation:
  Create online personnel files and ensure that all relevant recruitment paperwork including; candidate application form, QA31/32, interview pro forma and right to work checks are uploaded into the personnel file with the relevant tracker updated.
• Vetting:
  Upskilled and trained to conduct 5-year reference checks for new starters.

• Organisational
  
  Skills:
  
  Ability to manage multiple tasks like pass applications, personnel file creation, and data management efficiently.
• Attention to Detail:
  Accuracy in managing sensitive data, pass applications, and recruitment paperwork is critical.
• Data Management:
  Competence in updating dashboards, maintaining personnel files, and working with online data management tools.
• Communication
  
  Skills:
  
  Strong written and verbal communication for liaising with the Vetting Team, handling recruitment day support, and interacting with stakeholders.
• IT Proficiency:
  Familiarity with Microsoft Office Suite (Word, Excel) or similar tools, particularly for document creation, tracking, and managing files.
• Problem-Solving:
  The ability to troubleshoot and resolve issues related to pass rejections or incomplete paperwork.
• Time Management:
  Effective in prioritising tasks like recruitment support and pass processing to meet deadlines.
• Compliance Understanding.
• Knowledge of recruitment regulations, right to work checks, and security protocols.

• Proactive:
  Takes initiative in managing tasks and foreseeing issues in the recruitment and vetting processes.
• Team Player:
  Works closely with the Recruitment Team, Vetting Team, and other departments, showing a collaborative mindset.
• Integrity and Discretion:
  Handles confidential employee and recruitment data with professionalism and confidentiality.

If you’re detail-oriented, organised, and passionate about keeping things on track, this is your time to shine. Step into a role where you’ll play a vital part in our success.
Apply now and let’s make a difference together!