Receptionist, Administrative​/Clerical

Receptionist - 6 month contract - Ridsdale, Northumberland - £18.45 ph UMB or £13.88 ph PAYE (Inside IR35)

The Role

The Site receptionist will act as the first point of contact to site for site security and meeting visitors. The receptionist will also be the safety point of contact when any test and evaluation activities are in progress. In case of an emergency, they would be responsible for coordinating the timely reaction of emergency services. The receptionist would coordinate visitor inductions and manage the office administration to ensure effective operation of site and trials support activities.

Typical tasks include stationery stock level management, ensuring customer hospitality on site, booking meeting rooms, supporting site activities, and PPE management.

Role Responsibilities:

Not limited to...

• Managing the stationery ordered on a weekly basis to ensure stock levels are maintained in line with the monthly and yearly GL Code budget allocated. Order all consumables for printers and report any breakages. Book in deliveries.

Visitor Management

• Be the first point of contact for all visitors to site, ensuring correct VNF and PPE requirements are adhered to.
• Manage the site induction process for all visitors, ensuring all arrivals and departures are recorded to adhere to site induction procedures.
• Liaise with external and internal contractors to ensure that site rules are adhered to.
• Ensure that all visitors are informed of general site rules and expectations.

Customer Hospitality

• Ensure meeting rooms are prepared for all external meetings, including arranging for refreshments.

Room Bookings

• Accept all meeting requests and complete the Site Meeting Room Diary. Manage the conference room bookings & diary.

What BAE Systems are looking for from you:

• Multi-tasking and time management skills, with the ability to prioritise tasks.
• Proven office administration experience, ideally 2 years.
• General administration - photocopying, scanning.
• Support with new starter site onboarding.
• Proficiency in Microsoft packages - Word, Excel, and PowerPoint.

Security Requirements: SC & UK EYES ONLY

This role will require the person to hold full Security Clearance (SC) prior to working onsite. You will need to obtain a BPSS check as part of this process. You must currently hold or be eligible and willing to obtain SC and you must be eligible to work in the UK without sponsorship and have lived and worked in the UK for a minimum of 5 years.

If you are unsure as to whether you are eligible, please contact me to discuss.

This role also requires you to be a sole British national to apply.