Personal Assistant

Personal Assistant (Executive Officer)

Location: Newcastle Upon Tyne (Hybrid: 2 days in-office, 3 days remote)

Rate: £15.58 per hour, weekly pay

Contract: 1-year fixed-term (maternity cover)

Our Client, a reputable organisation based in Newcastle, is hiring for a dedicated Personal Assistant to provide vital support to the MMO directors. This role offers flexible working hours, with core hours between 10:00am and 3:00pm, and example patterns from 8:00am-4:00pm, 9:00am-5:00pm, or 10:00am-6:00pm.

• Delivering high-quality secretarial and administrative support to the directors, including diary management, travel arrangements, and meeting organisation.
• Managing and prioritising requests for information, tracking actions, and preparing documentation for meetings.
• Facilitating internal and external meetings, including minute-taking and follow-up actions.
• Developing and maintaining relationships with key stakeholders, both internally and externally.
• Supporting the wider team and providing cover for other directors as needed.
• Assisting with expenses and financial reconciliation.

• Proven experience in a senior secretarial or PA role, handling sensitive issues with diplomacy and confidentiality.
• Strong organisational skills with the ability to manage conflicting priorities and meet deadlines.
• Excellent IT skills, particularly in Microsoft Office.
• Attention to detail and effective time management.
• Positive, proactive attitude with a commitment to high-quality customer service.
• Ability to work under pressure in a fast‑paced environment.

• Experience working with a leadership team or board.
• Ability to take concise, meaningful minutes.

This is a fantastic opportunity to support a dynamic team and contribute to important projects. If you’re organised, discreet, and eager to make a difference, we’d love to hear from you!

Brook Street is proud to support the Armed Forces Covenant and as such, we guarantee to interview all candidates who are veterans or spouses/partners of military personnel, and who meet all the essential criteria for the vacancy.

As a Disability Confident Leader, and holder of the Gold Award status from the Defence Employer Recognition Scheme, Brook Street, as a supplier to the Public Sector Resourcing Framework (PSR), will offer you a guaranteed interview with a PSR Sourcer.

Should you identify as a candidate with a disability and/or as a veteran or spouse/partner of military personnel and meet all the essential criteria for the role, we encourage you to reach out to us via the Brook Street website. Here you will find a link to register your interest and state the role that you are interested in. We are committed to engaging with you.

In cases where we have a high volume of ex-military candidates/military spouses/partners, who meet all of the essential criteria, Brook Street will interview the best candidates from within that group.