Executive Assistant; limited part-time

We are looking for an Executive Assistant who will provide comprehensive administrative and managerial support to the Head of Customer Outcomes and Advocacy and their leadership team  role demands high confidentiality, exceptional communication skills, and a meticulous, organized approach to multitasking.

• Manage complex calendars, scheduling meetings, appointments, and travel arrangements.
• Assist your Executive with time management.
• Coordinate and prepare materials for meetings, conferences, and presentations.
• Manage logistics for meetings, including coordination of internal and external events.
• Coordinate travel arrangements, including expense reports.
• Book meeting rooms and research external venues as needed.
• Manage internal and external communications.
• Handle workflow items such as time‑off requests, purchase orders, and distribution lists.
• Organize and maintain electronic files ensuring confidentiality and easy retrieval.
• Assist with preparation, editing, and formatting of documents, presentations, and spreadsheets.
• Coordinate and oversee special projects, ensuring timely completion and successful outcomes.
• Act as central contact between internal and external stakeholders, maintaining positive relationships.
• Proactively identify opportunities to improve administrative processes and implement efficient solutions.
• Utilize approved AI‑enabled productivity tools and automation technologies in alignment with company policies.
• Establish close working relationships with Executive Assistants in other areas.

• Fluent in business English;
  German language skills are a plus.
• Minimum 5 years of experience as a Management Support Specialist or in a similar role.
• Strong communication, teamwork, and coordination skills.
• Proficiency in Microsoft Office Suite.
• Excellent verbal and written communication skills with strong attention to detail.
• Demonstrated experience using AI‑enabled productivity tools (e.g., Microsoft Copilot) in a professional setting, with the ability to apply such tools in compliance with data privacy standards.
• Experience supporting customer‑facing teams in a high‑tech environment is a strong asset.

Qualified applicants will receive consideration for employment without regard to age, race, religion, national origin, ethnicity, gender (including pregnancy, childbirth, etc.), sexual orientation, gender identity or expression, protected veteran status, or disability, in compliance with applicable federal, state, and local legal requirements.

• Equal Employment Opportunity and accessibility accommodations to applicants with disabilities.
• Background verification may be required.