Office Coordinator - Private Estate​/Farm

A private estate / farming business in Norfolk is looking for an Office Coordinator, ideally with previous experience working in the agricultural sector or alternatively a background / interest in farming, shooting, equestrian, countryside sports to join their friendly, highly capable office team supporting the day-to-day running of the estate.

The Office Coordinator will be responsible for office diary management and meeting coordination, general team administration, incoming enquiries, PA duties on request, farm administration and data reporting, assisting with bookkeeping and financial reporting using farm management software, and liaising with farm suppliers and contractors.

The ideal candidate will hit the ground running with knowledge of agriculture through education, employment or general hobbies / interests, combined with proven experience as an administrator, team assistant or farm administrator working in a busy rural office or estate environment. The ideal candidate will be capable of assisting with bookkeeping and key financial processes to support an office accountant.

The position offers a long-term career in an exceptional working environment in the Norfolk countryside, and the chance to become a trusted and integral part of an established, well-renowned estate. The team is welcoming, supportive and values loyalty, commitment and a job well done. The current Office Coordinator / Secretary has been with the company for 28 wonderful years and is now looking for someone to take the reins.

If you lead an active rural lifestyle with a passion for agricultural interests and hobbies, or come from a personal farming background, with a career background in office support and administration, this could be a perfect combination for you.

Responsibilities include:

• Diary management, meeting coordination, occasional PA duties, and general office organisation
• Financial administration for farm and estate accounts, including bookkeeping, invoicing and payments
• Farm data administration and reporting
• Payroll preparation and general financial administration
• Maintaining accurate records, files and compliance documentation
• Handling correspondence, phone calls and emails with professionalism and discretion
• Liaising with the estate owners, farm managers, contractors, suppliers and advisors
• Supporting the wider estate team with administrative and organisational tasks
• Being a calm, organised and reliable presence within the office

There may be occasional weekend work during particularly busy periods, although the role is predominantly Monday to Friday.

The Person:

• Previous experience working on a farm or estate, or rural agricultural business preferred, in an office based administrative position
• Confident assisting with accounts, budgets and financial processes
• Familiar with Farm Plan, Gatekeeper, IAgSA or equivalent farm/estate management software
• Enjoys being office-based and part of a close-knit, on-site team
• Is professional, discreet and comfortable working closely with principals
• Values stability and is looking for a long-term position
• Competitive market salary to match experience