Estates Administration

Go back The Newcastle upon Tyne Hospitals NHS Foundation Trust

The closing date is 09 August 2026

As a member of the Estates Admin team you will part of the Administration function within Estates and Facilities. This is a excellent opportunity to provide a diverse service to a number of key stakeholders within the Estates and Facilities team.

The Estates and Facilities team play a crucial role in making sure that healthcare facilities are safe, functional, and conducive to delivering high-quality patient care.

• Interview Date: 01 September 2026

Working within a team of administrative staff to support the provision of an efficient service and provide support for the wider Estates and Facilities Team.

This varied role gives the post holder the opportunity to interact with several key supporting functions within estates and facilities.

The postholder will provide comprehensive administrative support, organising and implementing day to day administrative tasks ensuring work is prioritised and completed in a appropriate and timely manner

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting-edge care (supported by state-of-the-art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under 'Documents to download' or 'Supporting documents'.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:
Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

To provide comprehensive administrative support to the Estates Department on each site. To organise and effectively implement and monitor day to day administrative tasks. To ensure on going work is prioritised, processed and dealt with in an appropriate and timely manner.

Provide full secretarial support as required including minute taking, filing, photocopying, message taking, and process ordering documentation.

Provide an effective typing service general correspondence, agendas, minutes, reports, emails etc.

Estates Administration provides all clerical and secretarial support to Estates Staff.

• NVQ 3 / RSA 3 or equivalent or equivalent level experience
• English and Maths at Level 2 or equivalent (GCSE 9-4 or A*-C or Functional/Key Skills Level
  2)

• Good level of general clerical experience
• Intermidiate knowledge of Microsoft Office
• Experience of NHS computerised systems
• Advanced knowledge of Microsoft office

• Good communication skills and interpersonal skills
• Good organisational skills with the ability to prioritise workload and met deadlines
• Able to work effectively as part of a multidisciplinary team
• High level of accuracy and attention to detail
• Ability to manage time effectively and work on own initiative

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

The Newcastle upon Tyne Hospitals NHS Foundation Trust