Document Controller

Responsibilities

• Process, catalogue, and store documents in physical or digital formats, ensuring they are accessible and correctly filed.
• Manage the lifecycle of documents, including creation, revisions, approval, distribution, and archiving, in alignment with project and company standards.
• Ensure all documents adhere to company policies, project requirements, and industry regulations.
• Regularly review and audit documentation processes and storage for compliance and efficiency.
• Act as a liaison between project teams, departments, and external partners to ensure smooth document flow and accessibility.
• Maintain the integrity and confidentiality of project documents, implementing measures to prevent unauthorized access or alterations.
• Prepare and maintain reports on document status, distribution, and compliance for project management review.
• Work closely with project teams, including engineers, project managers, and other stakeholders, to ensure efficient document control support.

• Some experience in document control, preferably within an engineering, construction, or technical environment.
• Familiarity with document control software and database systems.
• Strong organisational and time-management skills, with the ability to handle multiple tasks simultaneously.
• Attention to detail and commitment to accuracy.
• Excellent communication skills, both written and verbal.
• Proficient in MS Office applications and electronic document management systems (Forma (ACC), Project Wise & SharePoint).
• Ability to work independently and as part of a team.
• Certifications or specialised training in document management systems or tools can be advantageous.
• A diploma or associate degree in Business Administration, Information Management.

Demonstrates expertise in document control processes, ensuring compliance with company policies and industry regulations while maintaining document integrity and accessibility. Proficient in managing document life cycles and collaborating with project teams to support efficient documentation practices.

• Document Control Experience
• MS Office Proficiency
• Electronic Document Management Systems
• Organisational Skills
• Communication Skills

• Document Management
• Document Lifecycle Management
• Compliance Auditing
• Attention to Detail
• Time Management

• Team Collaboration
• Independent Work
• Verbal Communication
• Written Communication

• Document Management Certification
• Specialised Training in Document Management Systems

• Engineering
• Construction
• Technical Environment
• Document Control Standards

• Forma (ACC)
• Project Wise
• Share Point
• Database Systems