Business and Finance Administrator

Overview

Job title:

Business and Finance Administrator

Hours:

Part time (around 24 hours a week). The hours and days are flexible but there is a requirement to be in the office at least 3 days a week.

Join our team of innovators and pioneers! We are currently searching for a dedicated individual to join us as our Business and Finance Administrator. If you enjoy working in a fast-paced changing environment, where you will be a key enabler of a high performing team working on cutting-edge technology, then we are the right fit for you!

• As our Business and Finance Administrator, you will be responsible for:
  Intensive diary and inbox management, responding to messages, emails and phone calls, and coordinating meetings and appointments
• Managing internal team meetings
• Tracking and managing projects
• HR responsibilities (payroll, banking, recruitment, onboarding & offboarding of employees, preparing contracts, managing background checks etc)
• Secretarial and administrative support in a well organised and timely manner
• Front office (screen and direct emails, distribute correspondence, handle, or direct the requests and queries to the right team member)
• Monitor and order office supplies, procurement of materials
• Develop and maintain office and electronic filing systems, monitor, create and update policies and certificates
• Arrange travel including visa procedures, flight and other means of travel tickets, accommodation, social activities, organise company day-outs
• Manage company finances (monitor cashflow, manage invoices, purchase orders and sales orders)
• Manage, record, track and pay for expenses, rents, subscriptions etc
• When needed, attend to meetings, webinars, expos to represent CEO and/or company and report back
• Prepare and edit documents and templates based on the needs of the business
• Maintain an up-to-date knowledge of the ongoing projects and tasks
• Maintain discretion and confidentiality
• Support team members on providing various information and documentation
• Perform miscellaneous duties as requested

• Experience of Xero
• Good knowledge of bookkeeping and understand basic accounting principles
• Experience in a similar administrative and finance role
• Willing to roll sleeves up and get stuck in
• Comfortable approaching people and building relationships
• Enjoy working as part of a team in a fast-paced environment
• Interested in science and technology
• Experience with Excel
• Propensity to learn new software platforms
• Knowledge of business processes and administration (e.g. contracts, payroll, invoicing, etc.)
• Diligent and detail oriented
• Can work independently and can take initiative
• Can foresee crises before they occur
• Strong organisational skills including ability to prioritise, be flexible, resilient under pressure and decisive with ability to deliver quickly and to a high standard

Given our challenging environment on the edge of innovation, you will also be given the opportunity to pursue personal training and development alongside your work. At Nascent, we value our employees and believe in their continuous growth and development. Our flexible working hours and competitive salary package are just some of the benefits we offer. You will also have the chance to work in our office located in Durham, UK.

• Right to work in the UK
• Be able to demonstrate that you have the required skills and experience to perform in the role.
• Be able to commute to the office in Durham

We are particularly looking for candidates who are comfortable work with a small team in a fast-paced environment, who are passionate about making a tangible impact on the future of technology. Our Business and Finance Administrator role is semi-autonomous, so we need someone who is proactive and comfortable working on their own initiative.

If you are ready to take on this exciting opportunity, then apply now and become part of our dynamic and innovative team at Nascent!