Administration Assistant

Full-time (37.5 hours per week) Administration Assistant vacancy within the Newcastle West Community Treatment Team. This is a very busy service and the successful post holder will be a member of the admin team to support the multi-disciplinary clinical team to provide a comprehensive, high quality administrative service at all times.

• Answer busy telephone line, reception duties, processing referrals
• Deal with day to day queries
• Update patient information system
• Sort incoming and outgoing post
• Complete work from a shared inbox/work tray and other administrative tasks, all under the direction of the Administration Team Lead/Administration Manager/Clinical Manager
• Provide a comprehensive, high quality administrative service to clinical staff on a continuous basis

The post holder must have proven administration experience and will be involved in working as a member of the admin team to support clinical staff and provide a comprehensive, high quality administrative service at all times.

• Experience in a customer / patient focused environment
• Excellent communication and interpersonal skills
• Fast, accurate typing/keyboard skills,
• A good understanding of inputting data to a database system
• A good working knowledge of all Microsoft packages (Word/Excel/Office packages)
• Good verbal and written communication skills
• Ability to be self-directed, motivated and be able to contribute positively within a team
• Well organised and structured

The post holder will be expected to demonstrate flexibility in the role in order to meet the needs of the service, to deal with possible exposure to highly distressing or highly emotional circumstances, and to participate in all relevant training courses appropriate to the role.

You should currently hold the required level of qualifications, as outlined in the Essential Criteria of the Personal Specification otherwise you will not be shortlisted.

Advertising date : 16th October
2026 Closing date : 30th October 2026