Management Coordinator to North East Prison Group Director

This administrative support post sits with the Director of the North East prison group within HMPPS in the Ministry of Justice. The holder manages the Director's diary, arranges visits and travel, prepares briefings and meeting papers, takes minutes and handles correspondence and calls. Priorities can shift at short notice, and the work involves handling sensitive information with discretion. Hybrid working is offered where business need allows, but only from within the UK, and a standard DBS check is required.

• Manage the Director's diary, including appointments for staff, managers, stakeholders and members of the public
• Anticipate diary problems when priorities change at short notice
• Arrange the Director's visits, including travel and overnight accommodation, and keep an auditable record of travel and costs
• Commission and collate briefing for visits, including Ministerial briefs, reports and information from Heads of Group and establishments
• Type and amend documents and correspondence from audio and manuscript, including Ministerial submissions and minutes, to deadline
• Deal with incoming calls for the Director and handle basic enquiries
• Open and register incoming post and maintain the post log
• Maintain a records management and bring-forward system accessible to the team
• Provide admin support such as room bookings, printing, collating and sending out meeting papers
• Take minutes or notes at meetings and write them up to a high standard
• Liaise with internal and external stakeholders and build open lines of communication
• Accept reasonable additional tasks of a similar level

• Demonstrate Communicating and Influencing behaviour
• Demonstrate Managing a Quality Service behaviour
• Demonstrate Delivering at Pace behaviour
• Demonstrate Working Together behaviour

• Standard DBS check
• Security and identity checks before taking up post
• Eligible under Civil Service nationality rules
• Declare whether a member of a group or organisation HMPPS considers racist

• Annual leave, calculated pro rata, with the holiday year starting 1 March
• 9 days (66 hours 36 minutes) for bank, public and privilege holidays, added to annual leave
• Choice of two Civil Service pension schemes
• Hybrid working where business need allows, informal and non-contractual
• Flexible working, part-time and job-share patterns considered under HMPPS policy
• Season ticket advance after two months' service
• Training in areas including equality and diversity, and access to promotion programmes
• Individual induction programme and security and diversity training