Asset Data Officer

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As Asset Data Officer you will play a key role in keeping the University’s asset information accurate, reliable, and ready to support informed decision‑making.

Working closely with the Asset Planner Analyst and wider Asset Management team, you’ll help ensure our facilities, buildings and fixed plant & equipment are documented, assessed, and maintained to a high standard.

In this role you will:

• Maintain, update, and verify asset records in the University’s enterprise asset management system (Maximo), combining data entry with on‑site validation.
• Conduct condition assessments across campuses – inspecting buildings, rooms, plant and equipment – to support accurate lifecycle planning and maintenance forecasting.
• Review and refine asset details such as specifications, photographs, location data, and replacement cost estimates, working collaboratively with subject matter experts and contractors.

This continuing position is full time and will be located at the Callaghan Campus (Awabakal land).

You will have:

• Experience in asset management activities such as data capture, auditing, and condition assessment.
• Strong attention to detail and confidence identifying a wide range of facilities, plant, and equipment assets.
• Strong digital capability and experience using enterprise asset management systems (ideally Maximo), with the ability to interpret asset classifications, condition ratings, and lifecycle information.
• Effective communication and teamwork skills, with the ability to work independently during field inspections and collaboratively in‑office within a small, supportive team.

The remuneration for this position is Higher Education Worker Level 5+ 17% superannuation and is commensurate with skills and experience.

In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.

These include:

• 17% super and salary packaging.
• Additional University Holiday days, generous personal, life, and parental leave, annual leave loading, and additional purchased leave scheme.
• Discounts on private health insurance, gym memberships, software, travel and more.
• A range of support and wellbeing programs.

For more information on benefits and conditions, please follow this link.

The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a worldwide leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision are our values of excellence, equity, engagement and sustainability.

Important information before you apply:

• If viewing this on a job board other than the University's please click ‘Apply’ (or equivalent) to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy from the Related Documents section before commencing your application.
• Applications for this position will only be accepted from those with Australian residency or a valid work permit.

Your application:

Your application must include:

• Your resume.
• A cover letter outlining your motivation to apply for this position.
• A statement addressing the Essential Criteria listed below (these may differ slightly from the Position Description, please only respond to the below in your application).