Project Support Administration Assistant

Project Support Administration Assistant

• Full-time
• State/Province:
  Newcastle upon Tyne
• Business Group: DCS
• Legal Entity: AECOM Limited
• Business Line:
  Transportation
• Work Location Model:
  Hybrid
• Operating Group:
  International
• Primary
  
  Location:
  
  UK - Newcastle-upon-Tyne

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Start Here. Grow Here.

Our Rail Bridges and Structures team in Newcastle Upon Tyne currently has a vacancy for a Project Support Administration Assistant/ Planning Assistant. The successful candidate will assist the Scotland, ERAC North & South and NW & Central teams in organising and planning works on our Inspection and Assessment contracts for Network Rail. The successful candidate will work alongside the current Planning Assistant for a period and will be provided with all relevant training to enable the candidate to undertake the role.

The Newcastle Upon Tyne office has an established track record of successfully delivering bridge engineering schemes for more than 75 years mainly in the Northeast but also throughout the UK and overseas. Our modern office has multi-disciplinary transportation assessment and design capability in rail and highway schemes and works closely with other disciplines from Geotechnical, Environment, Transport Planning and Development Sectors.

The team provides assessment, concept, feasibility, preliminary and detailed designs on a wide range of schemes, either as standalone bridge commissions or as part of multidisciplinary major projects. In addition to significant long-term commissions on bridge inspection and assessment, principally in the rail environment, our initial assessment often leads to the requirement for the design of the refurbishment, strengthening or replacement.

Here s what you ll do:

Operational Coordination

• Liaison internally with each Route Inspection Co-ordinator to understand inspection requirements and attend weekly inspection co-ordination meetings.
• Support operational planning and day-to-day coordination activities.
• Manage and coordinate with Network Rail's Highways Interface (Streetworks) to ensure timely submission of any required Roadwork notifications (permits and approvals).
• The creation and distribution of public liaison letters, such as noise letters to the general public in conjunction with Network Rail.
• Ensure clear communication between operational teams, suppliers, and subcontractors where required.
• Maintain accurate operational records, trackers, and documentation.
• Ensure no operational miscommunication through proactive planning and communication.
• Processing of purchase orders for Traffic Management / MEWP’s (Mobile Elevated Working ‘Platforms) and other suppliers through AECOM’s Coupa system. Invoice approvals when required by the Route Project Manager.
• Liaise with suppliers and subcontractors to ensure timely delivery of services, equipment, and materials.
• Coordinate hiring of equipment and vehicles, including supplier follow-up and tracking.
• Manage PPE and operational stock orders, ensuring sufficient stock levels are maintained at all times.
• Aid Route Project Managers with resolving purchase order queries between suppliers and AECOM’s Coupa system.

Training & Compliance

• Managing and maintaining staff training competencies. Maintain engineers’ training records and ensure all…