Accounts Assistant​/Finance Administrator

Accounts Assistant / Finance Administrator About Us

Adderstone Management Limited is part of Adderstone Group, a diverse property, development and construction group based in the North East of England. We are seeking a proactive and methodical Accounts Assistant / Finance Administrator to join our Group finance function. The role works primarily in support of our residential property management business, handling the day‑to‑day accounting and compliance tasks set out below, while also assisting with a range of wider Group finance tasks.

• Book-keeping or accounts experience, ideally gained within property, lettings, or a professional services environment (e.g. letting agents, solicitors or managing agents)
• Knowledge of Alto software desired but not essential
• Competent with excel
• Organised and methodical
• Comfortable handling a varied workload as part of a small, busy Group finance team

This is a full‑time, office‑based position (no home working). When the office is busy, there may be a need to answer the telephone and deal with visitors, so good interpersonal skills would be desirable.

• Logging rents received from tenants
• Allocating deposits received and uploading to TDS
• Reconciling the client bank account, reviewing client balances report to ensure nothing is overdrawn
• Chasing overdue rents, following debt collection process, providing information to professional rental guarantor companies
• Allocating contractor invoices to works orders, raising charge and paying contractor
• Raising and reviewing landlord statements, processing payment
• Uploading payment batch onto the bank for approval

• Run and review agency fee report, format in excel and send to Head Office

• Providing Making Tax Digital information to landlords

Compiling the information required for the Data Holder Notice and submission to HMRC

Providing end of year tax summaries to landlords

• Collating invoices received from contractors for deductions
• Emailing tenants regarding deductions (property manager resolves disputes), chase agreement responses
• Process deposit returns and ensure TDS closed
• Shut down tenancy on Alto

• Processing purchase invoices and staff expenses, and assisting with the purchase and sales ledgers
• Assisting with bank reconciliations across Group bank accounts
• Supporting month-end routines, posting journals and maintaining accurate records as directed by the finance team
• Assisting with ad hoc reporting, analysis and other tasks in support of the wider Group finance function

In addition to these tasks, there may be times when you can support the residential property management team during their busy periods.