Ward Clerk

The Newcastle upon Tyne Hospitals NHS Foundation Trust Ward Clerk

The closing date is 04 January 2026

An exciting opportunity has arisen for a part time enthusiastic, motivated and experienced Ward Clerk to join our team on Ward 2a, Great North Children’s Hospital. We are looking for a dedicated, compassionate and approachable individual who will complement our team.

Our team is looking for a candidate who is reliable and highly organised individual who has excellent communication skills. You must also be able to demonstrate an adaptable, enthusiastic approach to your work, and the ability to manage your workload with various competing demands for your attention within a busy clinical area. The ideal candidate will have previous clerical experience along with excellent communication and IT skills.

You should be able to work within departmental guidelines in compliance with government legislation and Trust policies and procedures. You should be able to manage your time effectively and have good organisational skills.

• Interview Date: 15th January 2026
• 18 Hours/week – to work hours on Thursday and Friday
• You will be redirected to Trac to apply for the vacancy. Please expand the job details section and read all of the information before applying for the vacancy.

NO AGENCIES PLEASE

• Basic IT knowledge is essential. Previous NHS experience with e-record and working within a ward clerk environment is desirable.
• The role involves providing a front line clerical service to clinical staff within the ward, ensuring an appropriate standard of support is delivered in a timely manner.
• You will provide a meet and greet service to visitors, patients and staff.
• A key responsibility for the post holder is to ensure the timely and accurate inputting of data is captured for our in‑patient activity, admissions, transfers and discharges of patients to and from the ward, and appointments for new and follow‑up out patients.
• Additional duties will include stock ordering, supporting the nursing team and bed management team.
• Effective communication required to support the MDT along with timely communication to the necessary secretaries within our specialities.
• Safeguard patients and their families.
• The post is suitable for an individual wishing to work as part of the multidisciplinary team, providing indirect patient care. There will be considerable communication with patients, families and clinical staff in the ward environment. The successful candidate will be required to work Thursdays and Fridays.

As a flexible working friendly organisation, we want to be sure that you can work in a way that is best for us and for our patients, and for you. Speak to us about how we might be able to accommodate a flexible working arrangement. If it works for the service, we will do our best to make it work for you.

With around 2 million contacts with patients every year, we deliver care from:

• Royal Victoria Infirmary (RVI)
• Freeman Hospital
• Newcastle Dental Hospital
• Newcastle Fertility Centre
• Northern Centre for Cancer Care, North Cumbria
• Northern Genetics Service

These include a range of flagship services which deliver cutting‑edge care (supported by state‑of‑the‑art diagnostic services in both radiology and pathology) and are a catalyst for innovation to support pioneering clinical practice in the NHS.

We also have offices at Regent Point in Gosforth and community sites.

Please see attached information on what Staff Benefits we have to offer at our Trust under ‘Documents to download’ or ‘Supporting documents’.

For further information on The Newcastle upon Tyne Hospitals NHS Foundation Trust please visit:
Careers | Newcastle Hospitals | NHS | Newcastle Hospitals and Newcastle Hospitals NHS Foundation Trust

• To provide and maintain efficient and effective administrative support to the Ward Sister/ Charge Nurse and multidisciplinary team.
• Contribute to the delivery of a consistently high standard of patient care as part of the multi‑disciplinary team.
• Ensures case notes/EPR, investigations, X‑rays and results are available for new admissions, ward rounds and multi‑disciplinary team meetings.
• To ensure that case…