Payroll and Benefits Administrator

Equans is looking for a Payroll and Benefits Administrator to join the Employee Services team based from Quorum Business Park, Newcastle on a permanent basis. This is a full time working 37.5 hours per week. On offer is a competitive salary and benefits package.

As a Payroll and Benefits Administrator, you will maintain effective procedures and processes to ensure accuracy and timeliness across all payroll and benefit services in line with agreed SLAs and KPI’s. The role requires someone with a strong aptitude for learning, with a positive disposition and a can-do attitude. The business has a complex organisation structure and related attributes for approx.

11,000 UK employees.

You’ll be based at our brand new, super modern Shared Services office in Newcastle, which is a dynamic multifunctional operation, where our people are committed to delivering great services that enable our business to meet its goals.

We invest in our people through a broad range of learning opportunities such as professional qualifications, collective/individual training, and personalised support programmes.

We care about the health and wellbeing of our people and we’re proud of our Better Health at work Gold certification, achieved through various campaigns and activities supporting our employees.

We champion diversity and inclusion in the workplace and have various forums across Shared Services where we encourage our people to take part, get involved and continue to shape and build on the culture we are proud of here at Equans Shared Services.

• Ensure payroll and benefit processes are in line with current legislation.
• Operate in line with payroll and benefit procedures and processes including:
• Variable data input.
• Process payroll cycle from input to BACS creation.
• Absence Administration (Eg. SSP, SMP, SAP, SPP).
• Statutory and voluntary deductions from pay.
• Liaise with line managers and HR partners to resolve employee queries.
• Tax code changes, P45, P60, RTI submissions.
• Payroll and benefit reconciliations, ensuring discrepancies are identified, validated and inline with policy and legislation.
• Annual pension returns.
• Input pension amendments and process auto enrolment.
• Pension reconciliation and upload to providers portals.
• Update benefits portal for new starters or monthly amends.
• Support the administrative activity of the annual benefits window, ensuring payments and deductions are calculated and recorded in system.

We have multiple sets of terms and conditions and employee groups across different business sectors; which includes

• 8 defined contribution schemes.
• 14 defined benefit pension schemes.
• 24 Local government pension schemes/civil service.
• Private medical schemes.
• Cycle to work scheme.
• Company car schemes.
• Bonus schemes.
• Share schemes.li>
• Recognition schemes.

• 24 days annual leave (+ public holidays).
• Free parking.
• Life Cover equivalent to 1.5 times annual salary.
• Employee discount shopping schemes on major brands and retailers.
• Gym membership discounts.
• Cycle to work scheme.
• Holiday purchase scheme.
• 2 corporate social responsibility days per year.
• Broad range of learning opportunities, such as professional qualifications, collective/individual training, and personalised support programmes.
• Attractive Employee Referral Rewards Scheme.
• Access to our growing employee networks including WiE (Women in Equans), RISE (BAME), LGBTQI+, Working Parents, YPN (Young Persons Network) and our Disability Network.
• 24/7 Employee Assistance Program and access to mental wellbeing app.

• Payroll software proficiency (SAP desirable).
• High volume payroll experience preferred.
• Knowledge of multiple pension schemes.
• Knowledge of current payroll and benefit legislation.
• Confidentiality and discretion.
• Teamwork and collaboration.
• Good communication skills.
• Attention to detail.
• Advanced skills and knowledge of Microsoft packages.
• Knowledge of current GDPR.
• Analytical and problem solving skills.
• Ability to liaise with line managers, HR Operatives and external providers.

This role includes a Basic DBS check therefore ability to pass is essential.

In the UK & Ireland, Equans is a provider of sustainable facilities…