Fiscal​/Administrative Assistant

Join our team and make a difference! The State of Connecticut, Department of Transportation (Use the "Apply for this Job" box below). currently recruiting for a Fiscal Administrative Assistant to join our team in the Accounts Payable Unit within the Division of Business Services.

• Schedule:
  
  Full-time (40 Hours), First shift (7:30 A.M.
  
  - 4:00 P.M.), Monday - Friday
• Location:
  
  Newington, CT
• Please Note:
  
  This position is eligible to apply for telework after successful completion of the working test period, and thereafter, in accordance with the Telework Policy. The Policy can be found here. Employees in their initial working test period must work on site or in the office.

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities
• A healthy work/life balance to all employees

• Managing the DOT utility accounts
• Processing vendor payments
• Processing Service Transfer Invoices
• Processing Construction Estimates
• Processing Consultant Agreement payments
• Approving vouchers for payment
• Reconciling and resolving payment discrepancies with Vendors
• Perform related duties as required

As one of Connecticut’s largest State agencies, DOT employs approximately 3,300 individuals statewide in five bureaus. It is the DOT's mission to improve quality of life through transportation. We have a significant transportation infrastructure system that is essential to maintaining mobility for Connecticut residents and businesses and supporting economic and community development while preserving environmental and cultural resources. The Department of Transportation is committed to cultivating a diverse staff that is representative of the communities we serve.

Applications from individuals having diverse backgrounds and life experiences are strongly encouraged.

In a state agency, facility or institution this class is accountable for performing a combination of basic paraprofessional work, and highly complex clerical work in fiscal and administrative functions.

• Performs paraprofessional level work in fiscal and administrative activities
• Independently performs bookkeeping and basic accounting activities such as maintaining, balancing, and reconciling an interrelated group of accounts
• Independently accountable for an accounts receivable or accounts payable process including varied and complex procedures and activities
• Prepares simple financial statements and assists in preparation of complex financial statements
• Calculates rates involving complex arithmetical formulas
• Gathers and consolidates payroll and expenditure data for budget preparation
• Ensures that expenditures plus encumbrances are within appropriation limits
• Reviews routine expenditures for compliance with itemized budgets
• Utilizes EDP systems for financial records and reports
• Independently performs purchasing functions including preparing and processing purchase orders and requisitions, authorizing routine purchase orders, and preparing requests for proposals
• Independently prepares renewal or new contracts based on awards
• Ensures that routine payments are in compliance with contract provisions
• Performs related duties as required

• Knowledge of bookkeeping, financial record keeping and basic governmental accounting principles and practices
• Basic procedures of budget preparation and control
• Payroll procedures, purchasing procedures and contract preparation
• Interpersonal skills
• Oral and written communication skills
• Considerable ability in arithmetic computations
• Ability to audit financial documents
• Understand and apply statutes and regulations
• Utilize EDP systems for financial management

Four (4) years of experience in complex clerical work in one or more fiscal/administrative functions such as accounting, accounts examining, budget management, grant administration, payroll, or purchasing.

NOTE:

Complex clerical work is defined as generally routine fiscal/ administrative work, such as financial record keeping or examining, bookkeeping, requisitioning or payroll preparation at or above the level of Financial Clerk. Descriptions of these fiscal/administrative functions are attached.

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Pre-Professional…