Administrative Assistant; Confidential - CA-

Introduction

Are you an administrative professional who has strong time management, organizational and communication skills? If so, we encourage you read below & apply today! The State of Connecticut Department of Transportation (Use the "Apply for this Job" box below). seeking a highly motivated and experienced Administrative Assistant to support Labor Relations and Human Resources in meeting the rapidly evolving needs of Agency leadership by delivering efficient, customer-focused services that advance the mission of the Connecticut DOT.

We can offer you a broad range of State

Employee Benefits:

• Professional growth and development opportunities.
• Extensive pension plan and supplemental retirement offerings.
• Paid time off including 13 paid holidays per calendar year.
• On-site low-cost fitness center, on-site cafeteria and Electric Vehicle (EV) charging.
• Ample free parking with easy access from major highways or by public transportation.
• Tuition reimbursement.
• A healthy work/life balance to all employees.
• Working for an award-winning agency; CTDOT was recently awarded the Employer of the Year award by the Connecticut Society of Civil Engineers (CSCE) and named the Women’s Transportation Seminar (WTS) CT Employer of the Year for 2024.

• Monday through Friday
• Full Time, 40 hours per week
• First shift
• Location:
  
  Newington
• Eligible for telework after successful completion of the working test period, in accordance with the Telework Policy.
• Employees in the initial working test period must work on site in the office.

The ideal candidate will thrive in a fast‑paced environment and possess strong time management, organizational and communication skills. Duties include but are not limited to:

• Provide direct assistance to Labor Relations and Human Resources (may assist with onboarding processes, tracking and filing HR paperwork).
• Contribute to streamlining administrative workflows that promote efficiency.
• Manage calendars: schedule grievances, fact‑finding meetings, and administrative meetings within prescribed timelines.
• Maintain Labor Relations database: track investigations, corrective actions, grievances.
• Prepare, edit and maintain files for investigations, arbitrations, or administrative meetings.
• Draft and format correspondence, reports, and presentations.
• Organize and maintain documentation related to Freedom of Information (FOI) and Union requests, ensuring timely and accurate responses.
• Assist with oversight of the Agency’s Drug and Alcohol Program, ensuring compliance with federal and state regulations and supporting program administration.
• Compile, analyze, and prepare reports and data to support decision-making, compliance, and performance tracking.
• Handle sensitive information with confidentiality and professionalism.
• Other related duties.

The mission of the Connecticut Department of Transportation is to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region.

Minimum Qualifications – General

Experience:

Four (4) years of experience above the routine clerk level in office support or secretarial work.

Minimum Qualifications – Special

Experience:

One (1) year of the General Experience must have been as a Secretary II or its equivalent.

Minimum Qualifications – Substitutions Allowed:
College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equalling one‑half (1/2) year of experience to a maximum of two (2) years.

• Experience providing administrative support for Labor Relations or Human Resources management in collaboration with Agency leadership, within a unionized environment.
• Experience managing multiple projects or assignments with effective time management and prioritization skills.
• Experience using case tracking or document management systems to organize and monitor workflows.
• Experience with organizing, scheduling and coordinating multiple meetings across varied participants and calendars.
• Experience preparing reports, documents or materials for Labor Relations or Human Resources meetings…