Administrative Assistant; Confidential

Introduction

Are you an administrative professional who has strong time management, organizational and communication skills? If so, we encourage you to read below & apply today! The State of Connecticut Department of Transportation (Use the "Apply for this Job" box below). seeking a highly motivated and experienced Administrative Assistant to support Labor Relations and Human Resources in meeting the rapidly evolving needs of Agency leadership by delivering efficient, customer‑focused services that advance the mission of the Connecticut DOT.

Location:

Newington, CT. Salary: $63,777 – $84,183 per year. Open to the Public. Close Date:
January 8 2026.

• State Employee Benefits Overview
• Professional growth and development opportunities
• Extensive pension plan and supplemental retirement offerings
• Paid time off including 13 paid holidays per calendar year
• On‑site low‑cost fitness center, cafeteria, and electric vehicle charging
• Ample free parking with easy access from major highways or public transportation
• Tuition reimbursement
• Healthy work/life balance for all employees
• Working for an award‑winning agency (Employer of the Year, 2024)

• Monday through Friday
• Full time, 40 hours per week
• First shift
• Location:
  
  Newington
• Eligible for telework after successful completion of the testing period, per Telework Policy

The ideal candidate will thrive in a fast‑paced environment and possess strong time management, organizational and communication skills.

• Provide direct assistance to Labor Relations and Human Resources (including onboarding processes, tracking and filing HR paperwork)
• Contribute to streamlining administrative workflows that promote efficiency
• Manage calendars: schedule grievances, fact‑finding meetings, and administrative meetings within prescribed timelines
• Maintain Labor Relations database: track investigations, corrective actions, grievances
• Prepare, edit and maintain files for investigations, arbitrations, or administrative meetings
• Draft and format correspondence, reports, and presentations
• Organize and maintain documentation related to Freedom of Information (FOI) and Union requests, ensuring timely and accurate responses
• Assist with oversight of the Agency’s Drug and Alcohol Program, ensuring compliance with federal and state regulations and supporting program administration
• Compile, analyze, and prepare reports and data to support decision‑making, compliance, and performance tracking
• Handle sensitive information with confidentiality and professionalism
• Other related duties as assigned

The mission of the Connecticut Department of Transportation is to provide a safe and efficient intermodal transportation network that improves the quality of life and promotes economic vitality for the State and the region. We are looking for energetic and driven team players who are passionate about serving the public and about the work we do to deliver the DOT’s mission.

• Four (4) years of experience above the routine clerk level in office support or secretarial work
• One (1) year of the General Experience must have been as a Secretary 2 or its equivalent
• College training in the secretarial sciences may be substituted for the General Experience on the basis of 15 semester hours equaling one‑half (½) year of experience to a maximum of two (2) years

• Experience providing administrative support for Labor Relations or Human Resources management in a unionized environment
• Experience managing multiple projects or assignments with effective time management and prioritization skills
• Experience using case tracking or document management systems to organize and monitor workflows
• Experience with organizing, scheduling and coordinating multiple meetings across varied participants and calendars
• Experience preparing reports, documents or materials for Labor Relations or Human Resources meetings or investigations
• Experience taking accurate notes during fact‑finding investigations and/or meetings
• Experience communicating effectively, orally and in writing, with internal and external stakeholders
• Experience in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and other…