Accounting Clerk; Part Time

Position: Accounting Clerk (Part Time)
Location:

Newmarket
Three month contract
Hours-20-24 hours/ week. Monday/Wednesday/Friday in office.

Reporting to the Executive Director, the Accounting Clerk is responsible for executing day-to-day financial transactions that keep the organization’s operations running smoothly. This position supports accounts payable (A/P), and accounts receivable (A/R) functions, ensuring accuracy, timeliness, and compliance with internal controls and not-for-profit accounting standards. Working closely with the Financial Analyst, the Accounting Clerk maintains records, processes payments, and ensures documentation is complete and audit ready.

The ideal candidate is detail-oriented, organized, and committed to maintaining strong financial stewardship in support of the organization’s mission.

Qualifications and Experience

· Post-secondary diploma or degree in Accounting, Finance, or Business Administration.

· Minimum 2–3 years of experience in bookkeeping, accounting.

· Ability to prepare journal entries and reconcile accounts.

· Demonstrated knowledge of accounting software (Quick Books Online preferred).

· Proficiency in Microsoft Office (Excel, Word, and Outlook) and spreadsheet applications.

· Familiarity with WSIB, EHT, CRA payroll, and HST compliance is considered an asset.

· Good interpersonal and organizational skills.  Ability to work effectively in a fast-paced environment.

· Working knowledge of payroll an asset.

· Not-for-profit experience an asset.

· A Vulnerable Sector Check is required.

Key Responsibilities /Duties
1. Accounts Payable (A/P)

· Process invoices with correct general ledger (GL) and cost centre information for payment.

· Verify payment approvals.

· Prepare electronic funds transfers (EFTs) or cheques for review and signatures.

· Maintain and update the vendor master file.

· Reconcile credit card transactions.

· Process employee mileage and expense reimbursement.
2. Accounts Receivable (A/R)

· Record and deposit incoming payments (donations, funder installments, rental income, etc.).

· Issue receivable invoices to funders, partners, or tenants and social enterprise members as required.

· Track outstanding receivables and follow up to ensure timely collection.

· Maintain accurate records of deposits and revenue sources for audit purposes.
3. Recordkeeping & Audit Support

· File and archive all financial source documents (digital and hard copy).

· Maintain orderly records of invoices, receipts, contracts, and supporting documentation.

· Support the annual audit by preparing vouchers, schedules, and backup files.

· Monitor and reconcile the organizational float system, ensuring cash advances and reimbursements are properly documented, approved, and replenished according to policy.
4. Administrative & Financial Support

· Manage the finance email inbox and respond to staff and vendor inquiries.

· Assist with data entry, reporting, and ad hoc financial analysis.

· Support the implementation of new accounting procedures or software improvements.

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