Accounts Payable Supervisor

Key Responsibilities

• Effectively and efficiently supervise the accounts payable staff.
• Match invoices to packing slips and purchase orders.
• Request the proper backup for invoices if the backup has not been received or processed.
• Adjust invoices when prices do not correspond with the purchase order or requisition.
• File all receiving reports, packing slips, input invoices, and paid invoices.
• Code invoices to their proper accounts.
• Add new vendors to the accounts payable module using information provided by the purchasing department.
• Enter all approved invoices into the computer system.
• Calculate discounts allowed on invoices.
• Determine if invoices have aged properly for payment through the cheque preview report.
• If invoices have not aged properly, put them on hold.
• If invoices have aged properly, activate them for payment.
• Print the cheques and match them to the invoices.
• Send cheques for approval and signing.
• When approved, arrange for cheques to reach their proper destination.
• Complete post month‑end accruals.
• Accrue all invoices relating to the current month that have not been entered into the computer system at month end.
• Run month‑end accounts payable reports (Vendor Trial Balance for vouchered and unvouchered A/P).
• Complete special projects as determined by the controllers.

• Degree or certificate from a post‑secondary institution in accounting required.
• Minimum of five years of experience in an A/P Accountant or similar role.
• SAP is an asset.
• Proficient in Microsoft Excel.
• Excellent English (written and verbal) communication skills and good interpersonal skills, including the ability to effectively interact with all levels of the organization.
• Strong understanding of GAAP.
• Exceptional organizational and time management skills – ability to organize work, multi‑task, create detailed plans, monitor progress, follow up, and meet deadlines.
• Highly accurate and detail oriented.
• Ability to prioritize effectively and deliver desired outcomes in a deadline‑driven, dynamic, fast‑paced environment.
• High level of critical and logical thinking, analysis, and reasoning to identify underlying principles, reasons, or facts.
• Ability to interpret and implement company policies and procedures.
• Professionalism and adherence to ethical standards.