Senior Bookkeeper

About The Role

Move Smart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.

Move Smart Rentals is hiring an experienced Senior Bookkeeper to maintain complete, accurate, and well-organized financial records across our Canadian operations.

This is a full-cycle bookkeeping position supporting multiple companies and legal entities. The successful candidate will be responsible for daily transaction recording, bank and credit-card reconciliations, GST/HST accounting, payroll entries, intercompany transactions, general-ledger maintenance, month-end support, and internal financial reporting.

This is not a basic data-entry or invoice-processing role. We need someone who can independently investigate discrepancies, correct accounting issues, maintain reliable documentation, and ensure the books are accurate and ready for management and external-accountant review.

Every application is reviewed by our recruitment team.

Candidates whose background appears to align with the position will receive an email within one to two business days of applying with a link to complete a pre-recorded video interview.

The interview will assess your Canadian bookkeeping experience, GST/HST knowledge, reconciliation ability, accounting-system proficiency, judgment, and experience maintaining records across multiple companies.

Candidates who perform well may be invited to continue to the next stage of the hiring process.

• Record and categorize daily financial transactions
• Post deposits, withdrawals, transfers, payments, refunds, credits, and adjustments
• Assign transactions to the correct legal entity, general ledger account, department, cost centre, and reporting period
• Complete monthly bank and credit-card reconciliations
• Investigate missing, duplicated, unusual, or incorrectly recorded transactions
• Maintain clean and accurate general-ledger accounts
• Review and correct miscoded transactions and unusual account balances
• Record and reconcile intercompany charges, transfers, and balances
• Maintain separate and accurate records for multiple companies and legal entities
• Apply the correct GST/HST treatment to sales and expenses
• Reconcile GST/HST accounts and prepare supporting schedules for return preparation
• Record payroll transactions, employer costs, deductions, remittances, and payroll liabilities
• Reconcile payroll reports and clearing accounts to the general ledger
• Support accounts payable and accounts receivable reconciliations
• Review AP and AR aging reports and investigate outstanding differences
• Record recurring entries, accruals, prepaid-expense allocations, and approved journal entries
• Support month-end close and ensure transactions are recorded in the correct period
• Reconcile balance-sheet accounts and prepare supporting schedules
• Prepare profit-and-loss statements, balance sheets, cash summaries, and other internal reports
• Maintain complete electronic records, receipts, invoices, approvals, and reconciliation files
• Prepare organized working papers for year-end review and external accountants
• Identify recurring accounting errors and recommend process improvements
• Coordinate with finance, operations, accounts payable, accounts receivable, payroll, and external accounting professionals

• Bachelor’s degree or diploma in Accounting, Finance, Business Administration with an accounting concentration, or a closely related field
• Minimum 5 years of full-cycle bookkeeping or accounting experience
• Candidates with 5–8+ years of directly relevant experience are strongly preferred
• Previous experience working for Canadian companies is required
• Strong knowledge of Canadian bookkeeping and accounting practices
• Practical experience with GST/HST coding, reconciliations, and return-support schedules
• Experience completing bank and credit-card reconciliations
• Experience supporting month-end close and balance-sheet reconciliations
• Experience recording accruals, prepaid expenses, recurring entries, and journal entries
• Experience with payroll bookkeeping, payroll liabilities, and government remittances
• Experience supporting accounts payable and accounts receivable
• Experience working across multiple companies or legal entities
• Strong intercompany accounting and reconciliation experience
• Experience preparing financial reports and year-end working papers
• Advanced Quick Books Online experience
• Strong Microsoft Excel or Google Sheets skills
• Strong written and spoken English
• Ability to communicate clearly with internal departments and external accountants
• Ability to work independently while following established accounting controls
• Ability to work full-time from our Vaughan office

• Property management, real estate, leasing, construction, maintenance, or service-based accounting
• Experience reviewing work completed by AP, AR, payroll, or junior bookkeeping employees
• Experience cleaning up incomplete or poorly…