Executive Assistant - Executive Office

Executive Assistant - Executive Office page is loaded## Executive Assistant - Executive Office locations:
Newmarket ONtime type:
Full time posted on:
Posted 12 Days Agotime left to apply:
End Date:
January 23, 2026 (30+ days left to apply) job requisition :
JR-100718

Job Category:
Administrative/Clerical### ### Hospital

Location:

Newmarket ON### ### Job Type: Temporary (Fixed Term), Full time### ### ### ### Number of Positions: 1### ### Minimum - Maximum Hourly Rate: $35.03 - $41.64
* A best-in-class workplace environment that prioritizes a culture of belonging and wellness.
* Progressive health and dental benefit plans.
* HOOPP pension plan with employer and employee premium sharing.
* Enhanced wellness initiatives, including virtual fitness classes and on-site gym memberships.

If you are ready to embrace this exciting challenge and contribute to the success of Southlake Health, we encourage you to apply and be part of our dedicated team, making a difference in the lives of our employees and the community we serve!

About the role:

Reporting to three Senior Executives, the Executive Assistant provides a wide range of administrative and project support and is included in the backup pool to the Executive Assistant Team. The successful candidate must have experience in a fast-paced environment and contain a high degree of professionalism, discretion, confidentiality and flexibility with a focus on customer service. The ability to take initiative, exercise good judgement and independently handle changing and competing priorities is required.

The role requires irregular and extended hours when needed.
** What you will be doing:
*** Acts as the primary contact and liaison on behalf of the executives for internal and external stakeholders
* Collaborates in the organization of events/meetings/projects which require the executive’s involvement
* Responsible for managing highly confidential and sensitive information, including Human Resources matters
* Supports with scheduling and calendar management, including directing and coordinating daily priorities, appointments, tasks, meetings and deadlines
* Prioritizes requests for the executives: daily review, coordination and anticipation of executives’ needs
* Schedules, develops agenda, and takes minutes for the portfolio’s meetings
* Reviews all incoming material, prioritizes work and follows up as needed to resolve problems and ensure integration of activity
* Coordinates conference and travel arrangements
* Coordinates/sends announcements for the portfolio
*
* What you bring:

*** Minimum five (5) years of experience in progressive senior administrative roles.
* Undergraduate degree in a related discipline required or equivalent experience at an executive level.
* Proven success in providing superior service and support in a fast-paced, demanding environment.
* Sound judgement, excellent analytical and problem-solving skills.
* Health care experience preferred.
* Exceptional knowledge of Hospital policies, procedures, and relevant legislation.
* Demonstrates excellence in drafting communications, documents and presentations.
* Advanced knowledge of MS Office, SharePoint, Zoom and other systems.
* Superior communication skills, both oral and written, combined with a customer-focused approach and ability to handle requests in a professional, diplomatic and tactful manner.
* Demonstrated initiative, accuracy, leadership and meticulous attention to detail.
* Exceptional relationship management skills and the ability to build and grow connections
* Ability to organize a heavy and fluctuating workload in a changing environment.
* Ability to work under pressure and meet deadlines.
* Models behaviour that is aligned with the values of Southlake Health Southlake Health is fully committed to a culture of belonging and an inclusive environment that encourages every team member to lead within their role, generate innovative ideas that reinforce our mission and goal to create a healthy workplace where our community can thrive.

Regular and reliable attendance is an expected requirement of this position.

We are committed to a selection process and work environment that is inclusive and barrier-free.…