Administrative Assistant​/Back up Reception

We are seeking a motivated and energetic Administrative Assistant to join a rapid‑paced, non‑for‑profit organization. This is a full‑time, 100% onsite role with a strong opportunity for growth and exposure to broader operational and HR‑adjacent functions. Ideal for someone with up to 1 year of office experience and/or a strong aptitude in Microsoft Word, Excel, and general office systems, along with a dynamic, customer‑service‑focused personality.

This position provides administrative and reception support while working closely with HR team members. You will be a key part of daily office operations in a busy and evolving environment. Reception coverage is a core and permanent requirement of this role. Confidentiality and discretion are essential when handling sensitive employee and organizational information.

• Provide consistent reception coverage (calls, visitors, mail, couriers)
• Support HR and office team members with general administrative tasks
• Assist with data entry, document preparation, and filing
• Coordinate meetings, calendars, and room bookings
• Support internal communications and employee documentation
• Maintain an organized and qualified front desk environment

• Up to 1 year of office/admin experience (or strong transferable skills)
• Strong MS Word and Excel skills (or ability to learn quickly)
• Excellent communication and customer service skills
• High level of discretion and professionalism
• Organized, adaptable, and comfortable in a busy environment
• Positive, proactive, and team‑oriented approach

This is a great opportunity for someone looking to build their career in a supportive, fast‑paced environment with room to grow.

AI may be used to support certain administrative aspects of our recruitment process. However, all applications and resumes are reviewed by qualified human reviewers, and all screening and hiring decisions are made solely by the hiring team.

The posted salary range reflects expected compensation for this role in accordance with Ontario pay transparency requirements. Actual compensation will be determined based on the successful candidate's experience, skills, and qualifications and may fall anywhere within the range.