Mrs. Claus Coordinator

Role:
Mrs. Claus Coordinator

Reports to:

Program Leadership, Social Enterprise for Canada

Locations:
Newmarket, Ontario (York Region)

Position Type:
Part-time, Contract (October 5, 2026 – December 23, 2026, 14 hours per week, approx. 161 hours over the contract period)

Compensation: $20.00 per hour

Vacancy Status:
Existing Vacancy

AI Discloser: AI will not be used to screen applicants

Posting Date:
August 4, 2026

Closing Date:
August 18, 2026

Social Enterprise for Canada (SEC) is a charitable organization started in 1989 and serving York Region, Peel Region and Simcoe County. SEC seeks, secures and delivers a range of public services dedicated to creating communities that exemplify Canadian values of respect, inclusion, diversity, equity and sustainability. SEC maintains its head office in Newmarket and provides public service signature expertise for immigrants, newcomers, early learning and development, Family Justice Service, Career and Labour market integration through programs such as Supervised Access, Early On Child & Family Centres, Welcome Centre for Immigrant Services-Newmarket and several Before & After School and Licensed Childcare Programs.

The Mrs. Claus Fundraiser is an annual holiday initiative run by Social Enterprise for Canada that connects generous sponsors with families in need across York Region. The program works with trusted local agencies to identify families, collect wish lists, match them with sponsors, coordinate gift card fulfilment, and facilitate pick-up and distribution before the holidays. The Mrs. Claus Coordinator will be the primary operational lead for the 2026 campaign, owning end-to-end coordination across agencies, sponsors, and internal teams from launch through wrap-up.

This part-time contract role is ideal for a highly organized, community-minded individual who thrives in a deadline-driven environment and is comfortable managing multiple stakeholder relationships simultaneously. The coordinator will manage communications, intake processes, matching logistics, gift card tracking, and distribution coordination to ensure every registered family receives their holiday gift cards on time.

• Launch and manage the Mrs. Claus social media campaign in coordination with the communications team.
• Contact partner agencies using established email templates to recruit participating families.
• Distribute and monitor the Agency Intake Form to collect family profiles, circumstances, sizes, and gift card preferences.
• Outreach to sponsors (individuals, businesses, and community groups) using sponsor email templates and intake forms.
• Send follow-up reminder communications to agencies and sponsors one week before registration deadlines.

• Oversee and track agency and sponsor registrations using program spreadsheets and registration response logs.
• Coordinate family-to-sponsor matching using the automated matching sheet; review for accuracy before outreach.
• Send matched confirmation emails to sponsors with assigned family details and shopping instructions.
• Target: all registrations complete and matches confirmed by the first week of November.

• Send gift card drop-off reminders to sponsors approximately one week before the deadline (first week of December target).
• Maintain the gift card logging sheet, sorting by card type and donation value.
• Troubleshoot the gift card receipt submission process and coordinate any outstanding form issues with internal tech support.
• Send family assignment details to agencies, including information about the thank-you letter process.

• Send gift pick-up emails and reminder communications to recipient agencies and families.
• Manage the gift card pick-up scheduling form and coordinate pick-up time slots.
• Oversee gift card inventory, organize by family assignment, and ensure complete and accurate distribution.
• Notify agencies of their pick-up schedules and confirm receipt of gift cards.
• Send thank-you emails to sponsors after pick-up…