Project Clerical Assistant; Position

CAREER OPPORTUNITY

Since 2005, Nordmin Engineering Ltd. has provided engineering, technical and project delivery services to the mining and resource sectors. From our offices in Thunder Bay and Sudbury, Ontario, and Salt Lake City, Utah, our multidisciplinary teams support clients and projects across Canada, in the Americas and other international locations.

Nordmin provides practical engineering solutions across all stages of project development, from early studies and project planning through detailed engineering, procurement, construction support and project execution. Our work ranges from focused engineering assignments to large, multidisciplinary mining projects, often requiring our teams to work across different jurisdictions, operating environments and client organizations.

As a consulting engineering company, our success is built on the knowledge and experience of our people, our ability to respond to our clients’ needs, and our commitment to delivering practical, effective solutions safely, on schedule and within budget. Our diverse project portfolio provides opportunities for our employees to develop their technical and project delivery experience while working with clients and project teams in Canada and around the world.

As we continue to grow and develop our project delivery team, Nordmin Engineering Ltd. is accepting applications from qualified candidates for the following position:

The Project Clerical Assistant provides clerical and administrative support to Project Coordinators, Associate Project Managers, Project Managers and project teams in the delivery of engineering and consulting projects. The role assists with project documentation, records, correspondence, meetings, reporting activities and other routine project support requirements.

Reporting to the Director of Project Services, the position is intended for individuals who demonstrate reliability, attention to detail, organization, professionalism and a willingness to learn. Previous clerical, administrative or project-related experience is not required, as Nordmin’s project clerical procedures, systems and practices can be developed through training, mentorship and on-the-job experience.

Working under the direction of Project Services and project leadership personnel, the Project Clerical Assistant assumes increasing responsibility as experience and capability are demonstrated. This may progress from completing routine clerical and administrative assignments to independently completing familiar project support activities, coordinating day-to-day clerical requirements and providing guidance to more junior project support personnel. The position also provides a development path toward the Project Coordinator role for employees who demonstrate the required capability and develop the necessary project‑administration knowledge and experience.

Other duties may be assigned as necessary.

• Provide clerical and administrative support to Project Coordinators, Associate Project Managers, Project Managers and project teams.
• Assist with the preparation, formatting, proofreading, copying, scanning, filing, issuance and distribution of project correspondence, reports, meeting minutes, presentations and other documentation.
• Assist with business travel arrangements as required, working with employees and Nordmin’s travel service provider to arrange flights, accommodations, vehicle rentals and other travel requirements.
• Maintain project files, correspondence records, contact lists, action lists, document registers, trackers and other project information in accordance with established procedures.
• Assist with project meetings, including scheduling, meeting arrangements, preparation…