Engineering Operations Coordinator

The Engineering Services Coordinator supports the Newmarket Engineering Services team by coordinating compliance activities, audit readiness, project administration, purchasing support, and day-to-day operational follow-up. This role works closely with test developers, project managers, engineering leadership, customers, vendors, and suppliers to ensure development milestones, quality requirements, documentation, and purchasing activities are completed accurately and on schedule.

Req

Remote Position:
No

Region:
Americas

Country:
Canada

State/Province:
Ontario

City:
Newmarket

The Engineering Services Coordinator supports the Newmarket Engineering Services team by coordinating compliance activities, audit readiness, project administration, purchasing support, and day-to-day operational follow-up. This role works closely with test developers, project managers, engineering leadership, customers, vendors, and suppliers to ensure development milestones, quality requirements, documentation, and purchasing activities are completed accurately and on schedule.

The successful candidate is organized, detail-oriented, comfortable working in a technical environment, and able to manage multiple priorities while maintaining confidentiality and strong follow-through.

• Serve as the Engineering Services point of contact for external audits, including ISO 9001, AS9100, QMS, customer-specific, and other applicable compliance audits.
• Coordinate audit preparation by organizing records, evidence, schedules, action items, and follow-up activities.
• Conduct or support technical process audits throughout the test development cycle to verify required steps, reviews, approvals, and documentation are complete.
• Support tester verification and validation by collecting artifacts, organizing data, reviewing results, and using standard analysis tools.
• Conduct weekly 5S audits, document findings, and coordinate corrective actions with the team.
• Perform final quality and documentation checks on test systems before shipment; elevate discrepancies as needed.
• Maintain accurate audit, quality, corrective-action, and compliance records.

• Coordinate Engineering Services meetings, team events, lunch-and-learn sessions, and other department initiatives.
• Support the Project Manager in tracking milestones, action items, deliverables, and commitments to promote on-time completion.
• Prepare meeting materials, status updates, reports, presentations, and other business documents.
• Organize and maintain electronic records so project, technical, quality, and business information is readily accessible.
• Coordinate information and follow-up across engineering, project management, leadership, customers, vendors, and suppliers.
• Support shipping and receiving activities, including documentation and coordination with internal and external contacts.
• Support monthly billing and invoicing by validating records and following up on issues.

• Support the team by working with suppliers through the quoting process for equipment and materials required for engineering development projects.
• Obtain and organize supplier pricing, quotations, lead times, and related information for review and approval.
• Provide backup purchasing support when the designated purchasing representative is unavailable.
• Support purchase requisitions, purchase orders, invoice follow-up, and related documentation in accordance with company procedures.
• Escalate pricing, delivery, quality, or documentation issues that may affect project schedules or customer commitments.
• Manage lab inventory, including organization and maintenance of appropriate in-house consumable stock levels.

• Strong organizational skills and the ability to manage multiple priorities, deadlines, and non-routine situations.
• Working knowledge of project coordination principles, milestone tracking, action-item management, and schedule follow-up.
• Advanced proficiency with Google tools, Microsoft Office, particularly Excel, Word, and PowerPoint.
• Strong written and verbal communication skills, with the ability to work effectively with technical and non-technical stakeholders.
• Strong attention to detail and the ability to review records, data, and documentation for accuracy and completeness.
• Demonstrated initiative, sound judgment, and the ability to identify issues, remove roadblocks, and recommend practical…