Bookkeeper​/Marketing Officer

Mod Box Modular is hiring a Bookkeeper / Marketing Officer to manage day-to-day bookkeeping tasks and develop the company’s marketing content and materials. Working directly with management, you will maintain accurate financial records in Sage, document our projects through photography and video, and create professional materials that promote our products and support sales.

This position requires someone who is organized, accurate and comfortable taking responsibility for their work. You should have a foundation in bookkeeping, practical content creation skills, and the ability to manage priorities and meet deadlines across both areas.

• Enter invoices, receipts, expenses and other financial transactions into Sage, ensuring accurate coding and complete supporting documentation.
• Assist with accounts payable and accounts receivable, including preparing invoices, maintaining records and following up on missing information.
• Reconcile vendor statements against accounting records, investigate discrepancies, and follow up on missing invoices or credits.
• Prepare and post routine journal entries under the direction of the Accounting Manager.
• Prepare employee reimbursement records for approval, verify supporting receipts, and accurately record approved transactions.
• Assist the Accounting Manager with reconciliations, month-end tasks and the preparation of financial reports.
• Help complete new-hire paperwork and organize payroll setup information, including tax forms and direct-deposit details. Assist new employees with getting started on Veri Clock.
• Maintain organized electronic and paper records, keeping financial and employee information secure and confidential.
• Assist with routine office administration, including incoming and outgoing mail, office supplies and document preparation.

• Take photos and videos of projects in progress, completed buildings, our team, and work taking place in the shop or on site.
• Edit photos and videos into professional content that showcases our products, workmanship and building process.
• Develop and maintain a social media schedule for Facebook, Instagram and Linked In, including creating, writing, scheduling and publishing posts.
• Design and update brochures, product sheets, banners, advertisements, presentations and other sales and marketing materials.
• Work with management to refine our existing logo and improve the consistency of company branding across print and digital materials.
• Help keep website content, project photos and product information current, coordinating updates with the appropriate team members.
• Bring forward content ideas and follow through on approved work, from gathering photos and information to completing the finished material.
• Maintain an organized library of photos, videos, logos and design files so materials can be easily found and reused.
• Track results such as engagement and inquiries, and use that information to improve future marketing efforts.

• A working understanding of basic bookkeeping, financial recordkeeping and accurate data entry.
• Experience using Sage is an asset. Applicants with experience in other accounting systems and the ability to learn Sage will also be considered.
• Practical experience taking photos, editing videos, creating social media content or designing marketing materials.
• Familiarity with video editing tools
• Confidence using Microsoft Excel, Outlook and other everyday office applications.
• Strong organization, attention to detail and written communication skills.
• The ability to work independently, ask questions when needed, accept feedback and complete assigned work on time.
• Comfort working around an active manufacturing shop and following safety requirements when capturing content.

• Bookkeeping and accounting:
  Report to the Accounting Manager.
• Marketing and content creation:
  Report to Nathan, Director of Operations, and Anthony, Owner.

• Company events
• Company pension
• Dental care
• On-site parking
• RRSP match

• Bookkeeping: 1 year (preferred)
• Social Media Content Creation: 1 year (preferred)

• English (preferred)

• Thunder Bay, ON P7E 6P7 (required)