Manager, Payroll

At the University of Waterloo, we create and promote a culture where everyone can reach their full potential. As an employee, you get support & opportunities that empower you to advance your career. Explore how we can bring big ideas to life, together. The University is a welcoming workplace for those of all abilities, interests, and expertise. As part of our workforce, you can do what you do best, every day.

Learn more about our recruitment process.

Job

Requisition  Type:

Full time Employee Group:

Staff Job Category:

Human Resources Operations

Employment Type:

Permanent Department:

Human Resources - Total Rewards Hiring Range:$95,538.29 - $Posting Information:

This posting is for an existing vacancy.

The internal posting deadline for this position is Thursday, September 3rd at 11:59PM.

Job Description:

Primary Purpose The Manager, Payroll oversees all functions related to the delivery of compensation (domestic and international) and corresponding payroll services in adherence with strict deadlines and in accordance with government legislation and University policy and procedures. In collaboration with Director, Total Rewards participates in special projects to ensure effective, efficient, and compliant payroll practices are developed and maintained; contributes to the achievement of Human Resources’ departmental goals and professional services delivery.

Key Accountabilities Remain Current and Conversant with Compliance Requirements, Trends, and Best Practices Maintain awareness of legislation, regulations, and standards related to payroll to ensure compliance within area of responsibility

Maintain awareness of best practices and emerging issues related to payroll

Participate in professional development to aid in ongoing knowledge and skills acquisition

Provides senior level payroll expertise, advice and guidance to all University stakeholders (Employee, Management, Leadership, Committee) in complex and sensitive matters and policy interpretation related to payroll

Support the creation of, and give feedback on, policies and guidelines affecting payroll, ensuring compliance with government legislation

Manages the Effective and Accurate Execution of Payroll Oversee the administration and processing of all aspects of payroll for the University, ensuring payroll is delivered accurately and on-time through monthly and biweekly standard cycles, with off cycle payments as required

Provide final sign-off to monthly and year-end processing and filing, ensuring completeness and compliance with strict deadlines; oversee the coordination of year-end reconciliation of government remittances (i.e. CPP, EI, Income Tax, WSIB, EHT) with HR Financial Officer Develop and maintain all payroll processes/procedures and documentation, focusing on best practice, compliance and continuous quality improvement

Coordinate training of payroll team to ensure consistent application of University policies and standard operating procedures and compliance with legislative requirements

Manage the payroll team, providing guidance and direction when higher level issues arise, and ensuring standard procedures are followed and service standards are achieved

Ensure all complex, unique, and sensitive issues are investigated and resolved, working with external entities (i.e. CRA, Service Canada, auditors, consultants, etc.) and campus partners or other HR colleagues as required

Participate in audits, providing support to the Assistant Payroll Manager and HR Financial Officer and acting as primary contact when necessary; design and implement internal controls to meet audit requirements; coordinate with Human Resources Data Analytics (HRDA) team to design and obtain audit reports in Workday as required to support the payroll function

Continuously leads the analysis, measurement, review, development, and implementation of effective and efficient processes, practices and system capabilities to govern all payroll activities to ensure quality and consistency and delivery against defined targets

Support the Effectiveness of the HR/Payroll System Application As the Subject Matter Expert for the payroll and time tracking modules in the HR/Payroll system (Workday), work with Information Systems Technology (IST) Teams to:

Define requirements in accordance with the University policies and legislative requirements;

Test configuration changes to ensure achievement of requirements;

Evaluate and test the system and ongoing releases/updates on an ongoing basis to ensure functionality achieves…