Office Manager; Maintenance

OFFICE MANAGER (MAINTENANCE)

Yokogawa, award winner for ‘Best Asset Monitoring Technology’ and ‘Best Digital Twin Technology’ at the HP Awards, is a leading provider of industrial automation, test and measurement, information systems and industrial services. Our aim is to shape a better future through supporting the energy transition, biotechnology, AI, cybersecurity, etc. We are committed to the United Nations sustainable development goals.

Our 18,000 employees work in over 60 countries with a mission to "co-innovate tomorrow". We look for dynamic colleagues who share our passion for technology and care for our planet. In return, we offer career growth in a truly global culture where respect, value creation, collaboration, integrity, and gratitude are valued.

The Office Manager serves as the central hub for administrative and operational support within the manufacturing environment, ensuring seamless coordination across maintenance, facilities, and production teams. Reporting to the Maintenance Manager, this role oversees purchasing activities, manages vendor relationships, reconciles invoices and corporate expenses, and ensures compliance with training, safety and documentation requirements. The Office Manager also supports project coordination such as building renovations and assists with event planning, travel logistics, and problem resolution to keep business operations running efficiently.

• Maintain strict confidentiality and exercise sound judgment in handling sensitive business information.
• Oversee purchasing activities for maintenance and manufacturing teams, including vendor coordination and order tracking.
• Reconcile corporate AMEX transactions and process invoices accurately and on time.
• Monitor and manage work orders in the Track‑It system for maintenance and facilities teams.
• Provide project coordination and administrative support for building renovation and capital improvement projects.
• Assist management with logistics, scheduling, and issue resolution.
• Arrange travel for Manufacturing and Engineering teams.
• Maintain and update MSDS sheets, training records, certifications, and inspection reports for maintenance operations.
• Plan and coordinate company events, meetings, and team‑building activities.
• Perform other related duties as assigned.

• Excellent verbal and written communication and interpersonal skills.
• Strong organizational skills and attention to detail.
• Excellent computer skills.
• Highly flexible, resourceful, responsive, and proactive, able to work in a fast‑paced environment while adapting to changing deadlines and priorities.
• Energetic, outgoing, and friendly demeanor.
• Strong problem identification and objection resolution skills.
• Self‑motivated, with a passion for continuous learning and improvement.

College degree preferred.

5–10 years of experience in office management or a similar role within a manufacturing environment.

Infrequent travel required,