Executive Assistant, CEO

Tebra only initiates contact with candidates via email from an official Tebra email address ( ,  , or  ) or through our applicant tracking system, Greenhouse. We will only ask you to provide sensitive personal information through our official application portal — not via social media or text message. We do not conduct interviews via instant messaging.

The Executive Assistant is the primary manager of the CEO’s time and operational cadence. The purpose of the role is to improve the performance of the company by greatly contributing to the CEO’s daily effectiveness and efficiency and keeping him focused on the company’s highest impact priorities while maintaining a sustainable work life. This role requires exceptional judgement, organizational skills, professionalism, communication skills, and proactivity while serving as the gatekeeper and organizational backbone for the CEO.

• CEO Time Management
  • Proactively manage and maintain the CEO’s complex schedule, prioritizing internal and external commitments to align the CEO’s time with the leadership team rhythm and the strategic goals of the business.
  • Ensure the CEO is fully prepared for all meetings by anticipating needs, gathering necessary materials, and confirming logistics in advance.
  • Act as the first point of contact for the CEO, effectively fielding, screening and prioritizing incoming correspondence, calls, and requests with professional communication skills and discretion.
• Operating Rhythm Management
  • Drive the scheduling, coordination, documentation, and continuous improvement of the company’s Operating Rhythm, or the system of meetings and other events used to drive execution.
  • Coordinate with the CEO, Board of Directors, Executive Team, Extended Leadership Team, and Staff to schedule the system of meetings and other events used to operate the business, such as quarterly board meetings, quarterly business reviews, quarterly executive offsites, monthly performance reviews, monthly town hall meetings, weekly executive team execution meetings, etc.
  • Help prepare and refine certain frameworks, slides, document templates, agendas, and more, used by the CEO and the leadership team in conjunction with such events.
• Logistics & Travel Coordination
  • Manage all logistical requirements for key board meetings, executive meetings and leadership team meetings, including venue selection, vendor coordination, catering and on‑site support.
  • Handle comprehensive domestic and international travel arrangements including detailed itineraries, flight and accommodation booking and ground transportation.
  • Process expense reports, manage invoices and track CEO’s office budget with a high degree of accuracy and confidentiality.
• Ancillary Support Functions
  • Prepare presentations, documents, and written correspondence in support of the CEO.
  • Handle personal errands and administrative tasks for the CEO on occasion to help him maximize his focus on the business.

• 5+ years of experience supporting a C‑Level executive in a high‑growth, fast‑paced environment.
• Impeccable organizational skills and demonstrated ability to proactively anticipate needs and handle the high volume of work with flawless execution.
• Absolute commitment to confidentiality and the use of extreme discretion while handling sensitive information.
• Exceptional and precise written and verbal communication skills coupled with high emotional intelligence to adapt to different situations and audiences.
• Expert proficiency with executive productivity tools and growing interest and experience leveraging AI tools.
• Aligned with the company’s values and brings position energy to the position, serving as an ambassador of the company and the office of the CEO.

Kareo and Patient Pop have joined forces to become Tebra, the digital backbone for practice well‑being. While our teams are still supporting both products, our new hires and current employees are now united as Team Tebra.

Tebra aims to unlock better healthcare by helping independent practices bring modernized care to patients everywhere. Well over 100,000 providers trust Tebra to elevate their patient experience,…