Executive Assistant​/Office Manager

Build What Matters

Milender White, a Graham Group Company, is part of one of North America's largest general contractors. Alongside other leading companies within the Graham group, Milender White create spaces that shape lives, strengthen communities, and leave a lasting impact across the United States. Here, your work has purpose, your growth is supported, and your impact lasts for generations.

Join a team that builds with commitment, integrity, and reliability.

Milender White is seeking an experienced Executive Assistant / Office Manager to provide proactive executive support to Southern California leadership and oversee the daily administrative operations of the Newport Beach office.

This role is ideal for a highly organized, resourceful professional who anticipates needs, manages competing priorities, solves problems, and follows responsibilities through completion. The successful candidate will serve as a trusted partner to leadership, create organizational efficiency, and help maintain a professional and welcoming workplace.

The position combines executive support, office operations, contractor licensing coordination, event planning, and collaboration with administrative and shared-service partners across Milender White and Graham. We expect the allocation of time to be 60% Executive Assistant support to the Director of Operations, 10% Executive Assistant support to the District Manager, and 30% Newport Beach office management and broader administrative support. This may fluctuate based on business priorities, events, deadlines, and leadership needs.

• Provide proactive administrative support to senior leaders, including calendar management, meeting coordination, travel arrangements, registrations, correspondence, and expense reporting.
• Anticipate executive needs, identify scheduling conflicts or administrative issues, and recommend practical solutions.
• Coordinate leadership meetings, including scheduling, attendee communication, presentations, meeting materials, catering, logistics, and follow-up.
• Prepare and edit presentations, reports, correspondence, meeting materials, and other business communications.
• Support executives in maintaining relationships with clients, trade partners, employees, and other stakeholders.
• Coordinate special projects and strategic initiatives across departments and business units.
• Handle sensitive personnel, financial, legal, operational, and business information with discretion and sound judgment.

• Oversee daily administrative operations of the Newport Beach office and help maintain an organized, efficient, and welcoming workplace.
• Manage office vendors, supplies, facilities requests, purchasing, equipment, workplace services, and workspace needs.
• Coordinate employee onboarding logistics, including workspace readiness, technology coordination, and office orientation.
• Partner with HR, IT, Accounting, Legal, Marketing, Facilities, and other shared-service teams to address office and employee needs.
• Coordinate leadership and employee visits, including work spaces, conference rooms, catering, transportation, and related logistics.
• Develop and maintain office procedures while identifying opportunities to improve administrative processes and workplace efficiency.
• Provide administrative support to additional local leaders as business needs require.

• Partner with Marketing and other event leads to support district events, employee gatherings, client and trade partner events, training seminars, leadership meetings, and recognition activities.
• Provide administrative and logistical support throughout the event process, including attendee…