Grants Management Associate

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A great experience starts with you! Join our team to help create and develop the future of live entertainment and sports in Orange County!

Mission:
To enrich the lives in our community through shared experiences, welcoming spaces, and responsible actions.

Vision:
We will be the social and entertainment center of Orange County – a place where the cultural kaleidoscope of the region converges and connects. Our vibrant, rich collection of experiences will celebrate the diversity of our community.

Values:
Be Safe | Do the Right Thing | Be Generous | Include Everyone | Make it Easy | Be Bold

Grants Management Associate

The annual base salary range for this position in California is $100,000 to $125,000 per year. The starting pay for the successful candidate depends on various job‑related factors including but not limited to the candidate’s geographic location, job‑related knowledge, skills, experience, education/training, internal value, peer equity, external market demands, and organizational considerations.

The Samueli Foundation (Foundation) is a private family foundation dedicated to fostering community well‑being in Orange County through innovative initiatives that enhance quality of life. Guided by values of curiosity, gratitude, creativity, integrity, gratitude, and empathy, the Foundation invests in catalytic forces, fosters multisector cooperation, and inspires adaptation. Through its Invest, Unite, and Model framework, the Foundation accelerates giving and builds strategic partnerships to achieve lasting impact.

The Grants Management Associate plays a key role in supporting the quality and efficiency of the Foundation’s grantmaking processes and communication with grantee partners as the Foundation seeks to double its grantmaking over the next decade. The Associate is responsible for maintaining digital records, assisting with grants management workflows, and ensuring that all documentation is complete, accurate, and properly recorded across the grants management systems.

This work includes helping to prepare and track grant records, verifying grantee compliance, and assisting in the preparation and execution of grant agreements and payments. The Associate ensures that the day‑to‑day grants administrative tasks are carried out with attention to detail and a commitment to operational excellence. This role is forward‑facing with grantees and applicants and is essential in providing timely and technical assistance while upholding the Foundation’s core values.

The ideal candidate is highly organized, adaptable, collaborative, and passionate about supporting the Orange County nonprofit community.

• Manage the day‑to‑day grant administrative tasks throughout the grant lifecycle; serve as the organization’s Giving Data (Grants Management System) power user, ensuring data integrity, agreement management, and accurate information gathering from grantee partners
• Prepare, send, and track award letters and grant agreements
• Ensure accuracy and completeness of all grant records, including organization contact information, grant coding, and payment and reporting schedules
• Monitor Giving Data workflows and partner across the organization to usher grants through the grant lifecycle
• Serve as a key partner and liaison for grantees, applicants, and internal stakeholders, providing grant administration and systems support
• Review grants to ensure compliance with IRS regulations and Foundation requirements
• Support in identifying and recommending continuous improvements to processes, data management, workflows, and procedures

• Support data quality in Giving Data through ongoing data cleanup efforts
• Support the generation of data and development of grantmaking reports for various audiences and needs
• Maintain technical knowledge by attending educational workshops, reviewing release notes, and participating in the Giving Data user community
• Perform other duties and projects as assigned

• As appropriate, attend…