Accounting Clerk

Accounting Clerk

Job Category: Finance and Accounting

Requisition Number: ACCOU
004175

Full-Time | Newport News, VA 23605, USA

• Built on over a century of dedication, Maola is always looking ahead—investing in our people, strengthening our communities, and securing fresh, local dairy for the future.
• Join a farmer-owned cooperative rooted in integrity, sustainability, and a passion for providing fresh, high-quality Maola dairy products.
• We prioritize your well-being with competitive pay and a comprehensive benefits package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more—available within your first month.
• Our employees are an integral part of who we are — what you do and what you think matters.

The Accounting Clerk position maintains financial records by performing tasks such as data entry, accounts payable processing, invoice tracking, and account reconciliations. A high level of detail and accuracy is required.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Assisting with general accounting tasks.
• Maintaining fixed assets and CIP invoices and files.
• Butterfat tabulation.
• Checking milk tickets.
• Balancing raw milk with Co-ops.
• Balance sheet reconciliations.
• Maintaining prepaid and accrual accounts.
• Assisting with monitoring Accounts Payable (AP) email.
• Distribute invoices to the appropriate department manager for approval.
• Coding of invoices using appropriate branch and general ledger accounts.
• Assemble and organize invoice packages for final approval by the Senior Controller.
• Filing and maintenance of processed invoices, both electronic and paper.
• Research as requested by Accounting Specialist and Senior Controller.
• Key invoices into SAP following established guidelines.
• Follow up with managers for unapproved invoices.
• Assist in month end close.
• Other duties as assigned.

• High school diploma or General Education Degree (GED)
• At least 1 year of accounting experience including automated accounts payable systems.
• At least 1 year of experience with spreadsheet applications.

• Communication
  • Communicate clearly and effectively through multiple channels oral, written, visual, and non-verbal ensuring our messages are understood and delivered appropriately, whether in-person or digitally.
• Accountability
  • Take responsibility for actions and anticipate challenges before they arise.
  • Solve problems both within and outside of departments, proactively addressing issues as they occur.
• Customer Focused
  • Prioritize understanding and meeting both internal and external customer needs.
  • Ensure high levels of satisfaction and loyalty by anticipating customer requirements and striving for exceptional service.
• Initiative
  • Proactive in identifying opportunities and addressing potential threats.
  • Act independently and decisively, rather than waiting for situations to demand action.
• Problem-Solving
  • Possess the ability to identify and address complex issues with minimal guidance.
  • Skilled at analyzing challenges and finding practical, effective solutions.
• Collaboration
  • Take responsibility for deliverables while also supporting others to ensure that collective goals are met.
  • Able to work harmoniously with others toward a common goal, recognizing and valuing each person’s contributions, is fundamental to successful collaboration.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; talk and hear. The employee is frequently required to stand and walk. Specific vision…