Administrative Program Manager

Administrative Program Manager Purpose of the Position

To assist with a variety of administrative tasks. To contribute to the efficiency of the overall organization by providing excellent customer services and ensuring assigned administrative duties are carried out timely and efficiently.

Director of Administration

• Assist in planning appointments, annual awards dinner including the silent auction, board meetings, special events, conferences, etc.
• Coordinate CEO special projects including community engagement and staff development. Maintain a database of CEO meetings and conduct follow-up activities as required.
• Serve as the liaison with other departments for effective interdepartmental communication.
• Manage projects, create project related materials, and determine resources necessary to complete projects by established deadlines. Makes presentations, keeps records, prepares reports and drafts technical correspondence.
• Attend meetings and keep minutes.
• Receive and screen phone calls and redirect them when appropriate.
• Handle confidential documents ensuring they remain secure.
• Prepare invoices or financial statements and provide assistance with bookkeeping.
• Maintain electronic and paper records ensuring information is organized and easily accessible.
• Conduct research and prepare presentations or reports.
• Assist Director of Administration.
• Other duties as assigned.

• Proven experience as administrative secretary or similar administrative role.
• Proficient in MS Office and "back-office" software.
• In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of community action programs.
• Familiarity with basic research methods and reporting techniques.
• Excellent organizational and time-management skills.
• Outstanding communication skills.
• Integrity and confidentiality.
• Completion of a bachelor’s degree in a related discipline and 3 years of experience in project management, coordination and implementation techniques; or a combination of training and experience related to the duties of the position.

Hampton Roads Community Action Program (HRCAP) offers a comprehensive benefits package for full-time employees, effective the first day of the month following your hire date. Benefits include:

• Paid Time Off
  • 10 days of annual leave per year (accrued bi-weekly) for the first five years
  • Sick leave accrued at 5 hours per pay period
  • 1 paid day off annually for your birthday
  • 11 paid holidays, including major federal holidays
• Health & Wellness
  • Medical, dental, and vision insurance available for employees and dependents
  • HRCAP covers 75% of health insurance premiums
  • Coverage begins the first of the month after hire
  • Pre-tax premium deductions via Section 125 Plan
• Retirement
  • 403(b) retirement plan with a dollar-for-dollar match up to 3% after one year of service

Additional details are provided in the HRCAP Employee Handbook and Summary Plan Documents.