Administrative Assistant

The Administrative Assistant position enables efficient program operations through administrative support functions within a designated area, region, or service line.

GENERAL OFFICE CLERK / RECEPTION / SECRETARY

REPORTS TO:

DIRECTOR OF NURSING

POSITION

QUALIFICATIONS:

• High school graduate or equivalent
• Knowledge of and willingness to learn basic office procedures and use of equipment
• Willing to learn basic skills required for specific duties

DUTUES:

• Maintain confidentiality regarding all agency records
• Maintain office filing systems, Files all documents appropriately
• Answers multiple phone lines politely with professionalism and transfers or relays messages to appropriate person/department
• Responsible for keeping copies of all documents stocked
• Responsible for preparing new admission packets and new employee application packets
• Prepare new client charts, i.e. print and label
• Scan appropriate pages from new client charts into generations and distribute appropriate copies of documents to office staff and RN supervisor
• Gathers, collates and distributes incoming mail as needed
• Organizes files and supplies
• Assists with inventory and ordering of office supplies. Organizes and put away all delivered office supplies
• General housekeeping duties as requested
• Copy, print and track caregiver in-services for the year
• Address and send birthday cards and sympathy cards monthly for care givers and clients
• Greet everyone that comes in the door politely with professionalism
• Break down, file and audit discharged clients charts
• Assist HR with needs as necessary (ex. Assist new employee applicant with application process)
• Bag and maintain stock of gloves for caregivers
• Other duties as assigned by the Director of nursing/Administrator

• High School Diploma or equivalent
• 1 year experience in an office environment, preferably in a human services field
• Proficiency with computer applications and productivity software
• Attention to detail and professionalism in the workplace
• Occasional travel may be required