Administrative Assistant

Nippon Express Company, Ltd. (“NX”) was founded in 1872 in Japan and is headquartered in Tokyo. NX employs approximately 72,000 employees at 733 locations, in 47 countries and 314 cities around the world. Nippon Express U.S.A., Inc. (“NEU”) was incorporated in New York in 1962 as a fully owned subsidiary of NX. NEU provides logistics solutions and comprehensive transportation services through its international freight forwarding and logistics network, including specialized handling of air, land, sea and express packages;

all types and sizes of cargo; personal effects and household goods; fragile and perishable freight; and livestock. NEU also provides related services, such as warehousing, distribution and customs brokerage and clearance. NEU operates at 55 locations in 27 states within the U.S., with approximately 1300 employees.

• 75% Preparation of import/export shipments and distribution of import/export documents.
• 25% General business support function as assigned.

• Prepare import/export shipments for assigned customers. Generate delivery orders and shipping labels as needed.
• Prepare import/export documents for distribution to brokerage department and/or customers’ brokers; inclusive of ISF, AES, bookings, customs clearance, etc.
• Coordinate pickup and delivery orders with trucking companies, steamship lines and/or bonded facilities to obtain necessary information for optimal shipment processing.
• Filing and data entry.
• Issue freight bills and invoices to brokers and manage collection of unpaid invoices within credit terms.

Min $19.00 Hourly – Max $21.00 Hourly

• Minimum 1‑2 years of experience in ocean/international freight forwarding.
• Strong teamwork skills and inclination.
• Good communication skills – listening, providing, and receiving feedback.
• Strong quantitative and analytical skills.
• Proficiency with Microsoft Outlook, Word, and Excel.
• High school diploma or equivalency certificate, or significant relevant working experience.

This position will interact with branch colleagues, leadership staff, and office/warehouse personnel. Must be able to work with customers, vendors, and outside organizations.

This position is predominantly sedentary office work, involving sitting, typing, filing, and conversing on the phone.

• Medical, dental, and vision beginning the 1st of the month after 30 days.
• 401(k) with a company match.
• Flexible Spending Accounts, HSA, life and accidental death & disability insurance, short & long term disability, auto and home policies, commuter benefits, and more.
• Generous vacation and sick time.

Nippon Express USA provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.