Receptionist ​/ Administrator

Receptionist / Administrator - £24,000 - £26,000pa – Canterbury, Kent Our client, a thriving professional Law firm based in Canterbury, are looking for a Receptionist / Administrator to join their team on a full-time permanent basis. For this office-based role we are looking for someone with previous experience within a professional client facing environment (ideally a Law firm), excellent communication and organisational skills and a strong attention to detail.

Duties for the Receptionist / Administrator will involve:

- Answering incoming calls in a professional, timely manner and directing to the correct department / person and dealing with the overflow of calls from the main switchboard. Taking accurate messages and ensuring they are promptly passed to relevant person. Greeting visitors and staff, maintaining the visitor and staff signing in/out register and ensuring compliance with office security policies. Monitoring the meeting room diary daily to anticipate visitor arrivals and manage room bookings effectively.

Responding effectively and promptly to enquiries from internal/external contacts. Ensuring the post is prepared, franked and ready for end of day posting. Maintaining a tidy, organised and professional appearance across the reception area and meeting rooms at all times. Monitoring and ensuring adequate office supplies and stationery are maintained. Overseeing the archiving process, accurately recording archive reference numbers. Scanning and copying documents as required.

Assisting the Practice Manager with delegated administration tasks and ad hoc projects to support the smooth running of the office. What you will need for the Receptionist / Administrator role:

- Good level of academic achievement Minimum of one year in a professional or client facing environment managing enquiries Good IT skills (experience of a Legal Practice Management system preferred). Strong administration support and organisational skills with attention to detail. Excellent written and verbal communication skills and professional telephone manner. A strong team player who’s also able to work on own initiative and knows when to ask for assistance.

A proactive and flexible attitude with a desire to learn new skills. A strong understanding of strict confidentiality and data protection.

What’s in it for you:

- Our client is offering a salary of £24,000 - £26,000pa, 24 days holiday which rises with service and a host of other great company benefits. The working hours for this role are 9.00am – 5.00pm Monday to Friday. If you have the relevant skills and experience for this role, we would like to hear from you.