Material Assurance Officer

Vacancy:
Material Assurance Officer
Closing date:
Sunday 23 August
Shortlisting:
Monday 24 August
Proposed Interview date:
Friday 28 August
Salary: £33,397
About the vacancy:
We're looking for a detail-driven  Material Assurance Officer  to ensure the effective control, accuracy and value of materials used across Property Services.
We're looking for a commercially minded and analytical individual who is passionate about value for money and continuous improvement. The successful candidate will monitor material usage, van stock, basket lists, and ordering patterns across Property Services, identifying trends, inconsistencies, and opportunities to reduce waste and improve efficiency.
They will work closely with operatives, supervisors, suppliers, procurement, and finance teams to ensure stock is managed effectively, materials are used consistently, and the right products are available at the right time. This role is ideal for someone who enjoys using data and insight to challenge existing practices, drive smarter ways of working, and deliver tangible cost savings without compromising service quality.
Specifically, in the role you will:
Materials Assurance, Validation & Control
Prepare van stock profiles in line with current stock usage.
Conduct regular van stock audits, warehouse checks and materials spot checks to ensure compliance with agreed stock levels and standards.
Validate stock consumption against jobs raised to identify over-use, under-use or inconsistencies.
Monitor adherence to approved van stock profiles, escalating concerns where compliance gaps or inaccuracies are identified.
Support reduction of waste, incorrect ordering and unnecessary spend by improving accuracy in material selection and stock usage.
Ordering, Procurement Support & Stock Allocation
Raise authorised orders on behalf of Repairs teams, ensuring correct cost coding, approval routes and alignment with procurement policies.
Validate order requests to ensure the right materials, quantities and suppliers are selected.
Support procurement colleagues by identifying trends that may indicate product issues, price variations or supply chain risks.
Liaise with stores and suppliers to resolve stock issues, shortages and delivery concerns.
Spend Monitoring, Data Quality & Reporting
Track material expenditure at operative, team and trade level and identify variances, trends or anomalies.
Maintain accurate logs of stock adjustments, audit findings, orders raised, and discrepancies identified.
Produce spending summaries, exception reports and usage profiles to support decision making.
Highlight repeated inaccuracies, unusual ordering patterns or material wastage to the Performance & Value Manager for action.
Continuous Improvement, Efficiency & Value for Money
Contribute to improvements across materials management, procurement workflows and stock control processes.
Identify opportunities to reduce stock holding, simplify ordering and improve value for money.
Support updates to materials catalogues, standard specifications and stock lists.
Work with Property Services colleagues, the Repairs Assurance Officer and the Performance & Value Manager to ensure processes are aligned and consistent.
Customer Experience & Service Improvement
Help ensure that operatives have the correct, timely materials needed to complete repairs efficiently.
Reduce delays caused by incorrect stock, unavailable materials or repeat visits.
Use customer feedback and operational insights to support improvements in materials related processes.
Collaboration & Cross Team Working
Build strong working relationships with Repairs & Maintenance, Major Works and M&E teams, Operatives, Supervisors, Procurement and Finance.
Support coordinated service delivery and consistent stock management practices across Property Services.
Contribute to a culture of accuracy, accountability and continuous improvement across the team.
(Please refer to the attached recruitment pack for more information.)
For further information about the role, please contact

Application Process:

We require an application form to be completed for every role.

- We do not require recruitment agency support at this time - all speculative CV's…