Assistant to Sr. Vice Provost

Assistant to the Sr. Vice Provost NKU Graduate Education

Department:
Undergraduate Academic Affairs

Position Status:
Regular

Hours:

37.5 per week, Monday‑Friday 8:15‑4:30 (Months: 12, Pay Grade: S68, Salary: $19.04/hr minimum)

Job Open Date: 11/06/2025

Job Close Date: TBD

Assist the Sr. Vice Provost in confidential financial and administrative matters, prioritize items for Sr. Vice Provost’s attention, develop appropriate responses, act as communication link with executive offices and external constituencies, supervise one secretary, manage calendar, screening calls, visitor flow, office paperwork, and deadlines.

• Budget management, development, reporting and analysis using SAP for 10 departments/fund centers.
• Create budget transfers, purchase requisitions, parked vendor invoices in SAP.
• Respond to questions regarding availability of funds and status of transactions.
• Maintain records system to enable efficient retrieval of information and financial monitoring.
• Reconcile procurement card purchases monthly.
• Respond to questions on behalf of the Sr. Vice Provost; request, collect and distribute information; manage efficient flow of paperwork through the office.
• Process approved purchases for Office of the Sr. Vice Provost, grade changes, requests for advanced placement exams, permission to take courses through Consortium, key requests, and other items. Initiate and/or process PAR’s; enter time sheets and absence data to SAP.
• Provide assistance in the administration of faculty Phased Retirement Program, faculty excellence awards, and student research grant program.
• Manage intake of student requests for waivers, late withdrawals, academic appeals, etc., and collect appropriate background materials and documentation to prepare for Sr. Vice Provost’s review.
• Prepare agendas, collect necessary materials, attend meetings, take and distribute minutes for committees.
• Receptionist duties including directing visitors and telephone calls to appropriate personnel in the office, taking phone messages.
• Maintain an accurate calendar for the Sr. Vice Provost, arranging appointments, meetings and scheduling meeting rooms.
• Typing routine memos, mailing labels, envelopes, preparing various forms, purchase requisitions, PAR’s, travel vouchers, order forms, copy center requests.
• Maintain inventory of office equipment and supplies, recommend supplies required and, once approved, place orders.

• Associate’s degree plus 2 years of responsible secretarial/administrative assistant experience, or an equivalent combination of education and experience;
  Bachelor’s preferred.
• High comfort level with budgeting and SAP.
• Excellent oral and written communication skills, strong work ethic.
• Proficient with word processing, spreadsheets and other software.
• Highly organized; good attention to detail; team player; positive attitude.
• Ability to work in a busy, fast‑paced environment.

Any candidate chosen for this position will be required to undergo a pre‑employment criminal background check as mandated by state law.

Review of applications will begin Dec. 3rd.