Instruction & CTE Coordinator

Description

Position Title: Instruction & CTE Coordinator

Department/Unit: Academic Affairs

Classification: Coordinator II

Status (exempt/non-exempt): Non-Exempt

Grade: $20.73 - $21.14 Per Hour

Reports to: Dean of Academic Pathways & CTE

Percentage: 100%

Annual/Academic year: Annual (12 Months)

Location: Central County Campus – Newport, OR

Regular telework is not a feature of this position. At the Supervisor's discretion, exemptions may be made for special projects or responsibilities requiring periodically needed focus time.

• Employer premium support for Medical, Dental and Vision Insurance
• Optional employee paid insurance - life, AD&D, Short Term Disability
• Paid time off – vacation, personal hours, sick
• Paid holidays
• Oregon PERS retirement
• Tuition waivers

This Position Final date to receive applications on 01.19.2026

• A Resume
• A Cover Letter

Oregon Coast Community College (OCCC) is shaping the future of higher education in Lincoln County.

In support of our mission, all OCCC employees demonstrate commitment to:

• Participation in cross-functional collaboration across the College.
• Continuous improvement.
• Understanding that student success is at the center of every staff position at the College.
• Having an entrepreneurial mindset and propensity to “see what is possible.
• Exhibit collegiality and respect for everyone.
• Being excited about and committed to advancing OCCC's future: continued independent accreditation, growth and a great place to work.

Under the supervision of the Dean of Academic Pathways & CTE, this position will work closely with leadership of Nursing & Allied Health and Aquarium Science as well as other current and upcoming CTE programs to support CTE programming and all facets of the student application and acceptance processes. As part of the Course Scheduling team, this position is responsible for the teaching confirmation process.

Additionally, the Instruction & CTE Coordinator works collaboratively with the Academic & Student Affairs and Administrative (ASA) Coordinator, to support the student experience.

• Coordinates and provides administrative and office support for the Nursing & Allied Health, Aquarium Science, and other CTE programs to include students, faculty, and staff.
• Prepares various types of correspondence, reports, and other documents
• Maintains various program calendars to ensure program timelines are met.
• Gathers and compiles data, and prepares reports to ensure compliance with program regulations
• Attends department and Advisory Committee meetings, takes minutes and maintains records of meeting agendas and approved minutes
• Assists program leadership in preparation processes for program site visits
• Assists in the planning and execution of departmental events (graduation, testing, program admissions, etc.)
• Assists in maintaining assigned CTE program webpages
• Assists in creating and editing program publications
• Compiling, maintaining, and entering student and program data, timely and accurately, into program specific software's to ensure compliance

• Part of the Course Schedule team, responsible for the “Confirmation of Teaching Assignment” process, including sending and tracking faculty teaching confirmations, book order process, noting Open Education Resources for course identification, and syllabus submissions each term
• Responsible for notifying students, staff, security personnel, and proper signage when a class is cancelled
• Perform the Course Cancellation process when a course is removed from the active term schedule

• Processes incoming student records for Nursing & Allied Health, Aquarium Science and other CTE programs; including assuring all requirements are met pursuant to program requirements and regulatory agencies
• Follows federal and college directives and guidelines when processing and maintaining student records, data, and other information in a confidential manner

• Greet students and the public, directs visitors, instructors, and students to proper locations…