Education Administrative Assistant III

Higher Education Administrative Assistant III

Join to apply for the Higher Education Administrative Assistant III role at Community College of Rhode Island
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This range is provided by Community College of Rhode Island. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

$49,431.00/yr - $49,431.00/yr

Location and

Hours:

This position is initially located at the Newport Campus. The days and hours are typically Monday through Friday, 8:00 AM – 4:00 PM, but the schedule, hours, and campus may vary depending on the department's needs.

Within a college/university system, to assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions; to utilize college enterprise software systems with common business applications and a variety of computer applications including word processing, spreadsheets, and other contemporary office software; and to do related work as required.

Works under the general supervision of an academic department chair, Dean, faculty or other designated academic professional; work instructions are typically provided at the beginning of assignments and are subject to episodic review by a supervisor for conformance with such policies, procedures and methods.

To serve in an advisory or consulting capacity to Higher Education Administrative Assistant I’s and II’s or other staff assigned; as assigned by a superior, to supervise, provide guidance to, be a resource for and review the work of Higher Education Assistant I’s and II’s, or other assigned staff.

• Assist in the organization and maintenance of a wide variety of complex academic programs and services by performing complex administrative support functions.
• Utilize college enterprise software systems with common business applications and a variety of computer applications including word processing, spreadsheets and other contemporary office software.
• Perform advanced clerical support functions in connection with grants and other financial endeavors within an academic department.
• Provide a high level of complex clerical support, including the maintenance of research/project files within an academic department.
• Pre-audit and/or post financial information to an integrated financial system after first determining the accuracy and appropriateness of financial transactions within an academic department; make recommendations regarding the nature/scope of this data.
• Oversee the operations of department‑specific programs.
• Be responsible for the requisition, inventory, distribution and control of supplies for the department(s), and ensure compliance with State and college/university purchasing rules and regulations.
• Coordinate with faculty within the academic department to arrange for any special services required by students, such as referrals for research, tutoring, disability services, Writing Center, English as a Second Language programs, Career Development etc.
• Gather and prepare academic and statistical reports incorporating information from the data management system to track expenditures, grade point averages, grades, academic probation, etc.
• Create and manipulate advanced queries within the college’s enterprise software system such as class rosters, academic transcripts, faculty load reports.
• Make classroom reservations utilizing the college’s event management computer system.
• Convey pertinent information to faculty, staff, students and visitors within an academic department.
• Enter hours worked for the biweekly work study student payroll for the academic department.
• Maintain electronic and/or paper records for the academic department.
• Schedule faculty advising appointments for students, as well as other events for the academic department chair and faculty.
• Maintain and requisition department supplies utilizing the college’s enterprise software system in compliance with college and state purchasing protocols.
• As assigned by a superior, manage a P‑Card and Travel Card as part of the…