Event Coordinator Security Clearance

Position: Event Coordinator with Security Clearance
Description Netsimco, a Saalex Company is seeking an Event Coordinator in Newport, RI. The incumbent of this position serves as an Event Coordinator in the Protocol and Events Department, Office of the Deputy/Chief of Staff, Naval War College (NWC), Newport, RI. Position Type:
Full-Time Salary: $65k-$70k annually (depending upon experience)

Work Location:

Full-Time onsite (This position may require domestic and international travel)

Work Schedule:

8am-4:30pm five days per week Introduction:
The Naval War College (NWC), Newport, RI is an Echelon II command responsible to the Chief of Naval Operations and has as its primary mission the education of U.S. military officers, civilians and international officers leading to Joint Professional Military Education Phase I and II certification. The College is also responsible for helping the CNO define the future Navy through its original research, analysis and gaming functions;

supporting combat readiness through fleet-related education and initiatives; and strengthening maritime security cooperation through the College's various international regional engagement programs. The Protocol & Events Department is responsible for planning and executing the logistic requirements for distinguished guests visiting the College, all major events/conferences and special events (changes of command, convocations, graduations and award ceremonies) held at the College or hosted by the College off campus.

Essential Functions:

As assigned by, and under the general supervision of the Director, Protocol & Events Department:
1. Major Event Planning and Special Event Coordination (70%) a. Serves as the event lead for conferences/events/ceremonies as assigned by the director, and provides logistical support to the conference organizer. Advises conference organizer of DoD and DoN policies and guidance that governs DoD-hosted or sponsored conferences/events. b. Prepares invitational travel orders for NWC-hosted speakers and panelists. Advises cross-organization personnel on DoD and NWC travel-specific requirements for the Defense Travel System (DTS).

c. Creates and produces physical conference materials. This includes but is not limited to development of invitations, agendas, web sites, on line registration pages, programs, biography books, fact and data books, and the assembly and production of other miscellaneous support items required for successful execution of the conference. d. Determines with the conference organizer and director the logistic requirements and coordinates with NWC departments, outside commands, hotels, and vendors to ensure all conference arrangements/requirements are met.

Identifies and solves any planning or execution problems that would prevent successful conduct of an event. e. Coordinates NWC ceremonies including graduation ceremonies, annual convocation and award ceremonies, and change of command ceremonies. Ensures all program requirements are arranged in accordance with proper Navy and academic procedures and protocol. Arranges for the site location, color guard, the band, chaplain, and support for identified guest speakers.

Prepares ceremonial programs, scripts and notices. Briefs NWC participating departments on schedule requirements and coordinates activities between departments. f. Assists with the Chief of Naval Operations' biennial International Seapower Symposium, providing expertise in hotel operations and visitor support. g. Provides support for the NWC Evening Lecture Series (ELS). Prepares invitations, coordinates RSVPs and travel and lodging arrangements for guest speakers.

Facilitates speaker fees in accordance with program objectives. Ensures NWC facilities are prepared to accommodate guests and attendees. h. Assists the Protocol Officer of the President, NWC at events held at the President's House (Quarters AA). 2. Admin, Budget and Contract Monitoring (15%) a. Supports the director in preparing and monitoring budgets for events and visits. Provides cost projections for budget planning to conference hosts.

Upon approval, distributes funds as needed. This includes both appropriated funds and those provided by a non-profit organization (Naval War College Foundation) to support the mission of the NWC. Maintains a dialogue with the comptroller, Naval War College Foundation (NWCF) liaison, and conference hosts to keep conference expenses within budget. b. Assist the department Mission Resource Manger (MRM). Furnish Government requirements for material and service contracts, based on Government needs for events.

Provide recommendations on procurement documentation for Government review and approval. Communicate any performance related concerns or contractual questions with the Contracting Officer's Representative (COR). c. Maintains a unit travel card, ensuring all required records and documentation are created and maintained in accordance with government credit card policy.
3. Facilities and Transportation Support (5%) a. Supports the Event Planning…