Director of Facilities

Newport Public School District Newport Public Schools - Newport, Rhode Island Open in Google Maps

Starting Date: Immediately

POSITION:

Director of Facilities

LOCATION:

Newport Public Schools

REPORTS TO:

Superintendent of Schools
SCHOOL YEAR:

JOB DESCRIPTION:

The Director of Facilities is responsible for the overall leadership, management, operation, maintenance, repair, preservation, and long-term planning of the Newport Public Schools facilities portfolio. The Director provides strategic and operational oversight of all school buildings, building systems, grounds, custodial operations, maintenance activities, utilities, and facilities-related capital improvements.

• Facilities Leadership and Administration:
  Provide overall leadership and direction for the maintenance, operation, repair, improvement, and preservation of all Newport Public Schools facilities; develop and implement a comprehensive facilities management program; establish departmental goals, policies, procedures, standards, and performance expectations; supervise, mentor, evaluate, and develop facilities personnel; coordinate facilities operations across district facilities; develop standardized operating procedures; promote professionalism, accountability, customer service, safety, and continuous improvement.
• Building Management Systems and Building Automation Systems:
  Provide oversight and management of the district's Building Management Systems and building automation infrastructure; monitor and optimize HVAC system performance through BAS; review operating data, alarms, trends, schedules, setpoints, and system performance; ensure systems are programmed for occupancy schedules, educational programming, energy conservation, indoor air quality, temperature/humidity control, ventilation, seasonal operations, after-hours activities, and emergency conditions; coordinate with contractors and engineers;
  
  establish alarm response procedures; maintain documentation; participate in BAS upgrades.
• Institutional Building Systems Management:
  Technical and managerial oversight of HVAC/mechanical systems, electrical systems, plumbing systems, fire and life-safety systems, and building envelope/structural systems.
• Preventive and Predictive Maintenance:
  Develop and improve preventive maintenance programs; schedule, document, track, and complete PM activities; establish maintenance priorities; implement predictive maintenance; monitor equipment performance; maintain warranties and service requirements; maintain repair histories; utilize CMMS/work order systems; develop KPIs.
• Capital Planning and Asset Management:
  Develop long-range facilities plan; conduct building condition assessments; maintain prioritized capital improvement plan; identify replacement needs; develop capital budgets; coordinate assessments and engineering studies; maintain asset inventory; evaluate life-cycle costs; prepare presentations/reports/cost estimates.
• Major Construction and Renovation Projects:
  Serve as primary facilities representative for major projects; collaborate with architects/engineers/OPM/construction teams; participate in planning/design/constructability/value management; review building systems for maintainability and efficiency; coordinate to minimize disruption; review closeout documentation and training; participate in commissioning and warranty follow-up.
• Energy Management and Sustainability:
  Develop strategies to improve energy efficiency and reduce utility costs; monitor utility consumption; use BMS/BAS data for energy-saving opportunities; coordinate with utilities and consultants; evaluate renewable/electrification/storage opportunities; prepare energy performance reports.
• School Safety, Health, and Regulatory Compliance:
  Ensure compliance with federal/state/local laws and standards; coordinate inspections/testing/certifications; ensure compliance for fire/life safety, OSHA, environmental health and safety, asbestos/AHERA, indoor air quality, hazardous materials, drinking water, accessibility, and building codes; maintain emergency response procedures. Respond to emergency call-backs during off duty hours.
• Budgeting and Financial Management:
  Develop and manage annual facilities O&M budget; prepare cost projections; monitor expenditures; develop multi-year forecasts; identify cost savings; review proposals and service agreements; participate in procurement; maintain records.
• Personnel Management:
  Supervise facilities staff; establish…